What are the responsibilities and job description for the Office Administrator/Compliance Officer position at Beverly and Company?
About us
Beverly & Company has quickly grown to over 500 Agents in just over six years—making us “LA’s Fastest Growing Brokerage”. Beverly & Company has five beautiful offices located in: Sherman Oaks, Calabasas, Westlake Village, Pasadena & Beverly Hills. At Beverly and Company, we embrace teamwork, creativity, innovation, and respect. We’re dedicated to fostering our employees’ success in an ever-evolving environment where every contribution is valued. Our competitive benefit package caters to the employees’ well-being, including health insurance, retirement plans, professional development opportunities, and a supportive work-life balance. Join us and become a valued member of a team where you feel at home.
The Office Administrator/Compliance Officer is responsible for ensuring all policies and procedures for Beverly and Company offices, state and local real estate licensing rules/regulations are adhered to. This position works closely with Agents and Managing Brokers to ensure Agent related transaction questions are resolved promptly, along with maintaining the branch office.
· Process commissions checks received
· Release commission checks upon receipt of complete audited files and complete weekly Audit Reports
· Enforce documents are uploaded to transaction management software within three (3) days from date of execution
· Review uploaded documents within 24-48 hours from time of upload to ensure required contract documentation is accurate based on transaction type and that dates/signatures are in designated areas
· Process and release commission checks within specified process
· Professionally administer all incoming office calls in a courteous and friendly manner
· Greet visitors and guests in a professional manner
· Perform a variety of office/clerical duties such as photocopying, faxing, and filing
· Maintain Branch Quality Assurance Standards
· Address inquiries from agents and internal staff professionally and in a timely manner
· Confirm closing dates, location, and documentation due at closing
· Audit Active/Listings Report for your designated office
· Audit Held Commission Report for your designated office
· Assist with events in the branch office as needed
· Other duties as assigned
Job Type: Full-time
Pay: From $52,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $52,000
