What are the responsibilities and job description for the Accounts Receivable Supervisor position at BGSF?
Job Title: Accounts Receivable Supervisor
Schedule: Full-time (Flexible day schedule 7-4, 8-5, 9-6)
Team Size: Small accounting team (8-10 people)
Job Overview
The AR Supervisor reviews and questions past due accounts, as well as notifies immediate supervisors or agency with discrepancies. This role requires strong analytical skills and a solid understanding of accounting principles.
JOB RESPONSIBILITIES:
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Ensures receivables are correctly processed in accordance with the organization’s financial policy and procedures.
• Addresses and corrects any discrepancies in accounts.
• Collects accounts by contacting customers referred by clerks; investigating circumstances of non-payment; negotiating and resolving conflicts; expediting payment.
• Organizes monthly meetings with AR clerks to communicate information and guidance from leadership and to review policies, procedures, and best practices.
• Reconciles revenue accounts each month.
• Provides or facilitates accurate reports and analysis on financial data and metrics such as cash forecasting, sales statistical information, and monthly net sales reports.
• Updates receivable by coordinating and monitoring daily sales order processing and bank remittance transactions.
• Maintains financial security by adhering to internal accounting controls.
• Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts receivable, and profits and losses.
• Maintains accounting ledgers by posting monthly account transactions.
• Assists with both internal and external audit requests.
• Coordinates with other intercompany partners to properly settle aged intercompany AR/AP balances.
• Responsible for intercompany invoicing and settlement process in compliance with accounting policies.
• Updates client/agencies accounts based on payment or contact information in Sales Systems and Accounting Software.
• Collaborates with other departments.
• Other duties as assigned by the Manager.
Required Experience
- Minimum of 5 years of hands-on experience in accounts receivable and related financial functions.
- Proficiency with QuickBooks (mandatory).
- Bilingual (English/Spanish) – Required.
Salary : $65,000 - $70,000
