Executive Assistant

ABOUT BHC:

Our vision is to enrich lives and inspire connection. Through intentional hospitality, we create extraordinary experiences to serve our colleagues, communities, and guests. Through impeccably designed spaces, quality-driven experiences, unwavering commitments to community and wellbeing, and a people-first approach, BHC will reimagine the art of hospitality by continually upholding a culture of excellence that challenges the status quo.

OUR VALUES:

• Excellence
• Integrity
• Passion
• Grace
• Communication
• Learning
• Humility

JOB DESCRIPTION:

The Executive Assistant will play a key role in ensuring the smooth operation of the Sales and Marketing Department by providing high-level support to the Executive Vice President of Sales and Marketing. This role requires an individual with a strong background in luxury hospitality and/or marketing, excellent communication skills, and exceptional organizational abilities. The ideal candidate is a proactive problem-solver who can manage complex schedules, coordinate VIP experiences, and assist with departmental related administrative tasks.

DUTIES & RESPONSIBILITIES:

• Organize complex calendars and schedules; resolving any scheduling issues and perform calendar analysis to ensure maximization of time.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Draft and prepare correspondence for internal announcements, meetings, and organizations
• Use discretion, confidentiality, and sound judgment to handle C-Level matters
• Proofread, verify, and review materials, applications, records, reports, and publications for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete
• Assist in preparing and managing presentations and decks
• Represent the company and the Executive in a positive light through great follow-through skills
• Conserve time by reading, researching, collecting and analyzing information as needed, in advance
• Manage conflict resolutions and handle all disputes swiftly and efficiently
• Prepare detailed itineraries for business travel and marketing events.
• Handle confidential correspondence and communications with professionalism.
• Propose, plan, and execute special events: from formal dinners to larger, community events
• Coordinate hotel stays, dinner reservations, and other VIP experiences for clients, partners, and stakeholders.
• Ensure all arrangements meet the company’s high standards for luxury and service.
• Reconcile hotel stays, event expenses, and other marketing-related costs.
• Assist with tracking and reporting departmental budgets and expenditures.
• Maintain and organize marketing materials and files.
• Assist with preparing presentations, reports, and other documents as needed.
• Collaborate with the marketing team on projects and initiatives.

REQUIRED SKILLS & EXPERIENCE:

• Communication skills to positively influence BHC’s partners and to communicate effectively at all levels
• Expert written and verbal communication skills and presentation ability
• Proactive problem-solving skills with flexibility and creativity in seeking solutions for business challenges
• Outstanding organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including
• team members, extended colleagues, external partners and the community.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various
• competing demands and demonstrate the highest level of customer/client service and response.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

• Ability to sit at a desk and work on a computer for extended periods of time.
• Capability to lift and carry materials or items weighing up to 20 pounds (e.g., marketing materials or event supplies).
• Ability to stand, walk, and move around during event coordination or on-site support for extended periods.
• Adeptness in fine motor skills for tasks such as typing, filing, and preparing documents.
• Flexibility to occasionally travel locally or regionally for events, site visits, or meetings as needed.

CLOSING DETAILS:

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.