Grants Manager - 21st Century Community Learning Centers

The Bibb County School District is now accepting applications for the 2024 - 2025 school year.

Department: Finance

Grade: 67

Length of Work Year: 239

FLSA Status: Exempt

Evaluation: BEI

Reports To: Executive Director of Accounting

JOB SUMMARY

This position handles the accounting functions for various grant and/or contract programs of the District. Processes reports for Program Managers and Federal, Local, and State Agencies.

DISTINGUISHING CHARACTERISTICS

This job has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Administers the financial operations of various Programs funded by state, federal and local sources.
• Establishes a cooperative working relationship with the Program Directors, Principals, and staff of each program.
• Familiarizes oneself with the accounting regulations and requirements of each program and learn its program goals and objectives.
• Remains up to date on all Uniform Grant Guidance (UGG) , FASB statements, GASB statements, and Audit Standards regulating the accounting for grants.
• Assists Program Directors and Principals with budget preparation as needed and performs budget analysis to determine any deficiencies.
• Prepares invoices to granting authority for reimbursement of expenditures.
• Ensures that funds are received from granting authority on a timely manner.
• Establishes accounting services essential to the implementation and management of each program.
• Maintains accounting services on a day to day basis ensuring expenditures are within budget regulations and limitations and ensuring that all expenditures are allowable within the terms of the award.
• Reviews budgets of all grant proposals before they are submitted to an agency for funding.
• Documents time and effort reporting requirements are satisfied for all programs.
• Provides periodic statements for Principals and/or Directors and reviews with them on a regular basis.
• Prepares fund requests and expenditure reports as outlined by each program accurately and in a timely manner.
• Maintains all documentation required for state, federal, and local audits and reviews.
• Works with other departments (Accounts Payable, Payroll, Personnel) to ensure timely payment of requisitions and salaries for programs.
• Establishes procedures to review requisitions for accuracy, proper approvals, correct account numbers, and availability of funds.
• Reviews financial/budget reports for accuracy.

• 
  Assists with preparation of Budgets and Budget Amendments.
• Prepares reports for Auditors as directed.
• Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor’s Degree in Accounting or related field preferred. Three (3) years of experience in accounting. Experience in governmental or school accounting desired; experience in grants and contracts preferred. Experience with MUNIS software is highly desired. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge and understanding of accounting principles and procedures.
• Knowledge of internal controls.
• Knowledge of general office procedures and equipment.
• Knowledge of computerized accounting programs.
• Skill in operation of a computer keyboard.
• Good mathematical/accounting skills.
• Good organizational skills.
• Ability to work independently with little supervision.
• Demonstrated ability to analyze organizational, management, and statistical information and to prepare clear, concise written and oral reports pertaining to this information.
• Ability to work under pressure and handle deadlines.
• Ability to deal courteously and diplomatically with school employees, federal, and state program managers, vendors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to perform works requiring meticulous attention to detail and accuracy.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

Bachelor's degree in Accounting is preferred.

PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources.

• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Crouching – bending body forward by bending leg, spine.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.

TYPE OF WORK

Work performed is primarily:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

May be required to work hours other than the regular schedule including nights,

weekends, and holidays.

This position requires regular and reliable attendance and the employee’s physical

presence at the workplace.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.