What are the responsibilities and job description for the Payroll Assistant II position at Bibb County Public Schools?
JOB SUMMARY
This position compiles and enters payroll data; computes and posts wages; and maintains payroll records. Assists in the correct and expeditious processing and distribution of salary to school system employees.
DISTINGUISHING CHARACTERISTICS
This job has no supervisory responsibilities.
ESSENTIAL JOB FUNCTIONS
- Maintains a professional and positive relationship with employees and others.
- Processes payroll for monthly and semi-monthly employees accurately and in a timely manner.
- Communicates any new policies or procedures for payroll issues to employees.
- Processes additional changes for employees. (Tax forms, direct deposits, etc.)
- Organizes and alphabetizes payroll forms and timesheets.
- Reviews approvals in time management system.
- Codes all leave and extended day duties into Payroll templates and processes additional pay.
- Balances additional pay processed for payrolls.
- Calculates and processes time losses.
- Processes requests and timesheets for Personnel Service Agreements.
- Processes salary Verification of Employment for mortgages.
- Assists with other payrolls as needed.
- Works extra hours to ensure that payrolls are completed by set deadlines.
- Prepares files annually for Records Management.
- Performs other duties as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
High School Diploma or State Approved High School Equivalency; Associate’s Degree in Business Education, Accounting, Mathematics, Office Management, or related field. Experience in payroll or accounting field preferably in a school system environment is desired. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of payroll and accounting principles and procedures.
- Knowledge of general office procedures and equipment.
- Some knowledge of computerized accounting programs.
- Skill in typing and/or operation of a computer keyboard.
- Good mathematical skills.
- Good organizational skills.
- Ability to work under pressure and handle deadlines.
- Ability to deal courteously and diplomatically with school employees, vendors, and the public.
- Ability to communicate clearly and effectively, both orally and in writing.
- Ability to maintain and keep records.
- Ability to perform works requiring meticulous attention to detail and accuracy.
- Ability to enter and retrieve data from a computer.
- Ability to understand, analyze and interpret information and instructions.
- Ability to comprehend and apply payroll, tax, and benefits rules, regulations, and procedures.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
N/A.
PHYSICAL DEMANDS
This work typically requires physical activities to be performed. A complete description of the required activities is available upon request from Human Resources.
Open until filled
