Director of Events

Company Description

Big Brothers Big Sisters Lone Star is one of over 270 affiliates across the country that help children reach their full potential through professionally supported, one-to-one mentoring relationships. Our programs have a measurable and positive impact, creating meaningful relationships that benefit both the children and the mentors. We are dedicated to fostering growth, building trust, and making a lasting difference in the lives of our participants.

Role Description

This is a full-time role for a Director of Events in our Greater Tarrant market in Arlington, Texas. The right person for this job will not only live in this market but will also have connections in Fort Worth and throughout Tarrant County. The Director of Events will lead and/or provide direction for all fund development events to include fundraising, committee recruitment and management, donor appreciation, and third party events. This role involves close communication with vendors, sponsors, and participants to ensure successful events. The Director will set and achieve appropriate revenue goals by creating and executing sales strategies to attract sponsors and by establishing and stewarding relationships with committee chairs, board members, and corporate sponsors, thus ensuring the financial success of each event.

Essential Responsibilities

• Sponsorship and Revenue Development – Holds ultimate responsibility for achieving revenue and expense goals for all Signature Events and third-party fundraisers. Accountable for achieving Event Revenue goals, with support from the Development Team, through sponsorship acquisition, ticket sales, on-site revenue, and other fundraising as applicable. Responsible for solicitation of area businesses for donations for onsite revenue generation.

• Event participants and donors – Ensure all participant and donor data is entered timely and accurately, including in-kind and prize donation information. Identify stewardship opportunities and redirect as needed.

• Budget Management – Develop and execute annual event revenue and expenses budgets with gross and net revenue goals.

• Committee/Volunteer Management – Collaborate with BBBS staff and board of directors to develop working committees to manage all event details. Provide assistance to volunteer committee meetings and steward relationships with committee members. Provide management oversight for committee task assignments and follow-through. Develop effective tracking system for future events.

• Event Logistics – Provide oversight and management for events team/committees regarding all logistical details including registration, venue selection, entertainment, theme, refreshments, parking, auction (silent and/or live), seating, etc. ensuring a “wow factor” experience for each event.

• Marketing – Provide leadership and direction regarding general public relations and social media activities related to events. Provide oversight for kick-off events in and around the community.

• Event Wrap-Up – Conduct post-event assessments to identify aspects for future improvement. Ensure auction items are delivered, stewardship efforts are initiated, committee members are thanked, and all event materials are returned.

Qualifications

• Bachelor's degree in Business, Marketing, or related field
• Four years of significant event management experience
• Demonstrated experience in establishing and executing successful event development strategies, cultivating and stewarding volunteer committees, and developing partners through networking
• Sales skills (facilitation, negotiation and closing) to attract sponsors and increase event participation
• Expertise in budgeting and managing event finances
• Ability to articulate the agency's mission/vision in a compelling and inspiring manner
• Experience in a nonprofit organization is a plus
• General knowledge of donor database and/or fundraising software (Salesforce and QGiv preferred)
• Intermediate level proficiency in MS Word, Outlook, Excel, PowerPoint, and Teams including keyboard skills of 45 words per minute, error free
• Flexibility to travel throughout the agency’s service area and to participate in event activities when necessary, including early weekday morning and evening hours and weekends
• Willingness to work within culturally diverse environments

Excellent benefits and generous PTO (paid time off) included.