What are the responsibilities and job description for the Special Events and Outreach Coordinator position at Big Brothers Big Sisters Mountain Region?
Join a Forward-Thinking Organization Making a Lasting Impact on Children's Lives! Big Brothers Big Sisters Mountain Region (BBBSMR) is seeking a passionate and community-focused Special Events and Outreach Coordinator to join our innovative and collaborative team. At BBBSMR, we provide one-to-one mentoring services that empower children facing adversity to achieve their fullest potential.
This Special Events and Outreach Coordinator is responsible for planning and overseeing Big Brothers Big Sisters Mountain Region’s fundraising and donor-related events throughout the year to support fund development efforts, and donor recognition. This person plans, organizes and leads a variety of events and initiatives for donors with the goal of building and sustaining stronger and longer relationships. Assist with communications to donors and partners regarding agency opportunities.
KEY RESPONSIBILITIES:
· Manage under the supervision of the Director of Special Events & Marketing; all special events including but not limited to Bowl for Kids’ Sake, Annual Gala, Golf tournaments, etc.
· Responsible for all details to include: negotiate and manage vendors, track progress on goals and budget, work with committees/volunteers, solicit auction items; manage attendee lists; manage online tools for events; follow up plan post-event; ensure accurate sponsorship recognition; make recommendations to team for new or modified events.
· Support event sponsorship solicitation and stewardship.
· Coordinate logistics related to third party fundraising events.
· Coordinate with marketing team to suggest general marketing efforts for events including website management, maintain branding standards and ensure they are enforced event-wide, assist with managing social media posts and awareness, design and disseminate digital media and communication.
· Speak at public gatherings and make presentations about BBBS. Develop relationships with local media.
· Manage small fundraising events and corporate promotions, and work within the overall development plan.
· Steward agency relationships by documenting contacts and provide timely/accurate reports showing progress towards annual recruitment plan goals.
· Identify new community stakeholders to participate in the expansion of the BBBS mission, and tailor a volunteer recruitment activity to fit their organization.
Qualifications
Minimum:
· Special Events management experience
· Strong community relationships
· Willing and able to work irregular hours and have a flexible work schedule when necessary. Available to attend events in the early morning, evening and weekends
· Willing and able to use personal vehicle for local travel on Agency business; with valid NM driver’s license and proof of insurance
Preferred:
· Familiarity with the social, cultural and economic make-up of New Mexico
This position description is intended to describe the nature and level of work being performed by a person in this position. It is not to be construed as an exhaustive list of all responsibilities and duties required.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Evenings as needed
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $40,000 - $50,000
