What are the responsibilities and job description for the Administrative Assistant position at Big Brothers Big Sisters of Central California?
POSITION TITLE: Administrative Assistant
WORK SCHEDULE: Daytime, evenings, and some weekends
OFFICE LOCATION: Fresno, CA
SUPERVISORS: Director of Operations
SALARY: $17-$19 based on experience
TYPE: Regular, full-time
Organization Overview:
Big Brothers Big Sisters of Central California (BBBSCC) is a nationally recognized nonprofit dedicated to empowering youth through one-to-one mentoring relationships, serving Madera, Fresno, Tulare, and Kings counties. BBBSCC is committed to helping children realize their full potential. We are seeking an organized and detail-oriented Administrative Assistant to support our team and mission-driven work.
BBBS is looking for a highly organized and detail-oriented Administrative Assistant to keep our team running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. We are committed to creating an inclusive culture where all employees feel welcomed, valued and heard.
Position Summary:
The Administrative Assistant plays a crucial role in supporting the daily operations of BBBSCC. This position provides administrative support to the Director of Operations and other departments, ensuring efficiency in office management, communications, and scheduling. The ideal candidate is highly organized, detail-oriented, and passionate about making a difference in the community.
Key Responsibilities:
- Serve as the first point of contact for visitors and inquiries, providing excellent customer service.
- Keep inventory, order and maintain office supplies and ensure a well-organized workspace.
- Support program staff with scheduling, event logistics, and outreach efforts.
- Assist in coordinating special events, fundraising activities, and community engagement initiatives.
- Manage incoming and outgoing mail, email communications, and social media inquiries.
- Prepare and organize supply bins for High School Bigs programs to ensure mentors and mentees have the necessary materials for sessions.
- Step in as a Program Assistant when needed to support program activities and operations.
- Ability to adapt and work in a fast past environment and focus on detail
Qualifications:
- Associate or bachelor’s degree in business administration, communications, or a related field (preferred).
- 2 years of administrative experience in a nonprofit or office setting.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, One Drive).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Passion for youth mentorship and community service.
Why Join BBBSCCC?
- Opportunity to support a mission-driven organization that positively impacts youth.
- Collaborative and supportive team environment.
- Competitive salary and benefits, including health insurance, retirement contributions, and professional growth opportunities.
How To Apply:
- Submit a cover letter, resume, and three professional references to jle@bigs.org.
- BBBSCC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
For more information:
Big Brothers Big Sisters | 4047 N Fresno Street | Fresno, CA 93726 www.bigs.org
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
- Associate (Required)
Experience:
- Administrative: 2 years (Required)
Work Location: In person
Salary : $17 - $19
