What are the responsibilities and job description for the Project Administrator position at Big-D Construction?
Big-D is looking for a dynamic Project Administrator. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.
Big-D Heavy Industrial, is looking for a Project Administrator to join our team of professionals based in Tempe, AZ.
Experience/Training:
- A High School Diploma or GED is required
- Business school, Associate’s degree or equivalent is a plus
Critical Skills:
- Proficient computer skills, including typing, Microsoft Office Suite, Procore, Bluebeam
- Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
- Clear written and verbal communication
- Organize and write procedures in a logical/methodical manner.
- Ability to multitask and work on multiple projects simultaneously including managing priorities of multiple managers.
- Consistently produces accurate work and has excellent attention to detail
- Work well in a team environment
- AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed
- Proficient in document control and has the ability to assist in processing RFI’s and submittals
- Able to be resourceful and take initiative
- Maintains a friendly and courteous attitude, even under stressful situations
Duties, Responsibilities and Expectations: (other duties may be assigned to meet business needs)
- Provide various administrative support to a project team.
- Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project.
- Open & Close Billing Periods on Time, Send DocuSign's Out and Manage Completion to Facilitate Timely Billing to the Owner
- Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
- File necessary preliminary lien and commencement notices for their projects. Review and verify lien releases for all vendors.
- Process projects close out documents (O&M manuals, etc.)
- Maintain efficient, neat, and organized filing systems for all projects, in a timely fashion.
- AR/AP track, manage and process purchase orders and invoices.
- Organizes and prepares documents and reports for PM, utilizing and maximizing Procore as a documentation source.
- Interacts with clients, vendors, and staff in a professional, courteous and appropriate manner.
- Participating in monthly change event and forecast meetings.
- Committed to supporting Big-D’s policies and procedures.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.
- Regularly required to sit, talk and/or hear.
- Regularly required to work with a computer.
- Frequently required to use hands to manipulate, handle or feel.
- Occasionally required to reach with hands and arms, climb or balance, stand, stoop, kneel, crouch and/or crawl.
- Occasionally lift and/or move up to 20 pounds.
- Specific vision abilities include close vision, the ability to adjust focus, and color vision.
Benefits:
- Free Medical & Dental Insurance premiums
- HSA (Health Savings Account) with employer contribution
- 401k with Match
- Long-Term & Short-Term Disability
- Life Insurance
- Supplemental Benefits
- PTO & Paid Holidays
Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite
