What are the responsibilities and job description for the Project Administrator position at QISG?
Job Description – Project Administrator
General Description
The Project Administrator will assist the department with all functions of daily operations, including but not limited to scheduling meetings, managing schedules, preparing reports, and supporting regional operations.
Duties
Travel Requirements
General Description
The Project Administrator will assist the department with all functions of daily operations, including but not limited to scheduling meetings, managing schedules, preparing reports, and supporting regional operations.
Duties
- Provides Operations management with administrative project support
- Provides Operations management with tasks to support growth and profitability of region
- Processes invoices for payment
- Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed
- Coordinates meetings for Operations, documents meeting minutes, and tracks actions items
- Assists with project submittals and requests for information for various projects
- Downloads, issues, and schedules work packages
- Audits project documents for accuracy and program efficiency
- Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)
- Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
- Performs general duties such as maintaining records management database systems
- Creates, organizes, updates, and maintains electronic and printed files of project documents utilizing various systems, including Procore, Microsoft Word, Excel, Project, and SharePoint
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
- High school diploma, or equivalent
- Proficient in Microsoft Office
- Ability to work onsite and travel locally as needed to support the project
- Bachelor’s degree in Business Administration or relevant field
- 1-3 years of experience performing in an project support role
- Self-starter who can work independently while supporting the needs of the team
- Excellent communication skills (both written and verbal)
- Ability to communicate effectively to all levels of the organization
- Customer service and effective time management skills
- Ability to prioritize duties with a focus on value-add tasks
Travel Requirements
- Travel: Yes
- Percent of Time: Up to 25%
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