Accounting Specialist (AP & AR)

Description

As an Accounting Specialist – AP/AR, you’ll be at the heart of keeping the financial wheels turning! From processing vendor invoices and posting accurate payments to handling customer inquiries and reconciling accounts, you'll play a vital role in the day-to-day financial flow. You'll work hand-in-hand with the Assistant Controller and collaborate with an awesome team, building strong relationships with both co-workers and customers. With your exceptional communication skills and attention to detail, you’ll help make sure everything runs smoothly – all while enjoying the camaraderie of a dynamic team!

What "doing it right" looks like for our accounting team:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounts Payable:

1. Match purchase orders to invoices and enter invoices into the applicable accounting system.  Investigates and resolves quantity and/or price discrepancies associated with processing of invoices and purchase orders.

2. Properly route all invoices to managers for approval and enter into the applicable accounting system.

3. Perform weekly check/ACH run based on payment terms and discount maximization.  Obtain all signatures for checks and distribute accordingly.  Prepare ACH files for bank and email ACH remittance information to vendors.

4. Monitor accounts payable/accounts receivable email box, replying to all vendor inquiries promptly.  Review all vendor statements and track down any missing invoices to address and resolve any discrepancies. 

5. Maintain vendor records, ensuring all vendor information is current and accurate.  Create new vendor accounts after obtaining proper documentation such as W-9’s and ACH information.

6. Compile and sort documentation through electronic filing.  All invoices and purchase orders should be saved digitally in the organized file systems daily.  Invoices should be tracked to ensure manager approval is received and invoices are paid by the due date.

Accounts Receivable:

1. Maintain daily financial transactions, including verifying, classifying, posting, and recording account receivables data.  This includes but is not limited to daily checks, ACH/EFT, cash, and credit card transactions.

2. Calculate and post receipts to appropriate general ledger accounts and verify details of transactions such as funds received and account balances.

3. Perform other general administrative and accounting duties and projects, as necessary.

4. Act as reception support and back up for lunches and breaks, as well as full coverage as necessary for vacation, sick time, or other events.  Duties include but are not limited to interacting with customers, receiving, and dispatching service calls, preparing on demand in-house invoices, and controlling security of the front office.

Qualifications

What we need from you:

1. High School Diploma or GED.
2. Basic math skills, knowledge of accounting functions and/or experience working with a GL.

What's my shift:

This is a full-time position. The schedule is Monday through Friday, 40 hours per week.  The regular shift start time is 8:00 am – 5:00 pm with additional hours based on daily need. 

As a member of our team, you'll also need to:

Employee must meet company standards for driving a company vehicle, pass a pre-employment drug screen and background check.

Change is the only constant:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $25