Office Administrator/Disptacher

Job Summary
We are seeking a highly organized and proactive Office Assistant to help with daily operations and ensure the efficient functioning of our office. The ideal candidate will possess strong administrative skills, exceptional organizational abilities, and a knack for team management. This role is pivotal in maintaining a productive work environment while managing various office functions.

Duties

• Oversee daily office operations, ensuring efficiency and effectiveness in all processes.
• Scheduling routes and staff through the day.
• Coordinate calendar management for executives and staff, scheduling meetings and appointments as needed.
• Assist staff in the field and in the office, providing guidance and support to enhance team performance.
• Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
• Handle vendor management, including negotiating contracts and ensuring timely service delivery.
• Utilize phone systems effectively for communication with clients, vendors, and team members. Answering calls for multiple businesses.
• Communicate effectively with all levels of staff and external partners to facilitate smooth operations.

Skills

• Strong administrative skills with a focus on detail-oriented tasks.
• Excellent organizational abilities to manage multiple priorities effectively.
• Proficient in budgeting & invoicing practices and financial oversight.
• Experience in calendar management to optimize scheduling efficiency.
• Proven team management skills with the ability to motivate and lead staff.
• Knowledge of vendor management processes to maintain productive relationships.
• Familiarity with phone systems for effective communication within the office environment.
• Experience in construction/logistics office management is a plus but not required.
• Strong communication skills, both verbal and written, to convey information clearly and professionally.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 20 – 28 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Experience:

• Administrative experience: 5 years (Required)
• Logistics: 1 year (Preferred)
• Multi-line phone systems: 1 year (Required)

Ability to Commute:

• Findlay, OH 45840 (Preferred)

Ability to Relocate:

• Findlay, OH 45840: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $17