Litigation Secretary

Hybrid : 4 days in office per week for first 60 days, 3 days thereafter.

Description:
Responsibilities

• Works closely with IP litigation attorneys involving the preparation of litigation related assignments including pleadings, discovery, correspondence, court filings, etc. along with clerical assignments as delegated.
• Demonstrates familiarity with commercial litigation. Familiarity with intellectual property litigation processes is a plus.
• Frequently prepares documents to be electronically filed in Federal Courts.
• If unfamiliar, will learn to assist with preparing and filing documents in post-grant patent proceedings (inter partes reviews and post grant reviews) before the Patent Trial and Appeal Board (PTAB) and Trademark Trial and Appeal Board (TTAB).
• If unfamiliar, will learn to facilitate filings with the International Trade Commission relative to unfair import investigations.
• Prioritizes assignments and prepares often sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation.
• Prepares other routine as well as non-routine correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs.
• Conducts searches within PACER; calendaring litigation dates and maintains attorney calendars.
• Identifies, marks and creates Table of Authorities; demonstrates knowledge of the deposition processes; provides trial support; maintains litigation binders/logs.
• Efficiently proofreads and edits text for grammatical and typographical errors, and occasionally for content.
• Schedules appointments, makes travel and/or meeting arrangements, and maintains business calendars as instructed.
• Effectively establishes and maintains well-organized files, while managing the integrity of original client documents.
• Prepares bills for mailing, maintains billing records, and accurately enters attorney time.
• Performs related general office duties such as monitoring and collating, assembling and distributing documents.
• Maintains confidentiality, assures work product is accurate and presented professionally, and makes efforts to foster a positive rapport with all internal and external contacts.

Qualifications

• At least 5 years prior work experience as a Litigation Legal Secretary.
• College degree or equivalent work experience required.
• Proven experience with litigation work in the Federal Courts.
• Experience working on matters before the Patent and Trial Appeal Board (“PTAB”) and the Trademark Trial and Appeal Board (“TTAB”) as well as International Trade Commission (“ITC”) matters is preferred but not required.
• Advanced use of MS Word and Outlook (or compatible e-mail application), as well as an ability to quickly learn and effectively utilize other applications as well as electronic court filing software applications.
• Proficiency in the use of FileSite and ECF (Electronic Court Filing).

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Schedule:

• 8 hour shift

Experience:

• Litigation Secretary: 5 years (Required)

Work Location: On the road

Salary : $60,000 - $90,000