Administrative/Office Assistant

Title - Administrative Assistant

Contract - 12 Months (Possibly Extension or Conversion)

{*This is a W2 contract role without benefits, C2C please don't apply*}

The Front Office Assistant is responsible for providing diversified and comprehensive support to a variety of Avid team members, including the Avid Operations Team. In addition, this position will be responsible for creating a welcoming environment for all Avid employees and visitors by effectively managing front office responsibilities and will help support other Operations activities, events, and projects. This position will also support document control and records retention/management activities at Avid.
Responsibilities:
Front Office Responsibilities:

• Greet visitors/employees
• Manage visitor badging and sign-in system (iTrak), ensuring compliance with HSE and company policies coordinate with Building Engines/lobby security
• Sign in for all **non-lab** deliveries and distribute in a timely and proactive fashion, keeping the front office organized and welcoming
• Prepare and distribute incoming mail
• Maintain organization and welcoming appearance in the front office and nearby storage spaces
• Serve as first point of contact for any regulatory agencies that visit the site; remain up to date on front office regulatory protocols
• Manage reception voicemail inbox

Administrative Support:

• Provide administrative support to Operations team as needed

Operations Support:

• Assist with setup for on-site events and large meetings
• Proactively manage inventory levels for consumable supplies and restock supplies in the reception areas and other on-site facilities
• Perform thorough daily facility sweeps, ensuring tidiness in conference rooms and common areas
• Serve as a backup to the Operations Associate

Human Resources Support:

• Advise HR team regarding the on-site employee experience, providing insights and ideas around engagement, culture, and retention
• Assist with issuing company badges

Miscellaneous:

• Other duties and special projects as assigned

Quals:-

• High School Diploma or equivalent
• A minimum of two years of relevant experience in a fast-paced office environment
• Strong knowledge of MS Office
• Strong project management & communication skills
• Highly organized and detail oriented
• Records retention/management and/or legal records experience preferred
• Team-player attitude and willingness to assist all groups within Avid
• Impeccable organizational skills
• Superior written and verbal communication skills
• Excellent customer service orientation
• Organized, detail-orientated, and competent follow-through skills
• Ability to prioritize and multitask
• Ability to exercise discretion and confidentiality

Job Type: Contract

Pay: $18.18 - $24.24 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Experience:

• Administration/Office Coordination: 2 years (Required)

Ability to Commute:

• Philadelphia, PA 19104 (Required)

Work Location: In person

Salary : $18 - $24