Legal Billing Assistant

Job Opportunity:

• Prepares electronic bills in LEDES (Legal Electronic Data exchange Standard) format using Aderant Expert.
• Submits timekeepers and rates for approval as needed.
• Interacts with billing personnel to ensure e-bills are prepared in accordance with Outside Counsel Guidelines.
• Transmits electronic bills to clients via third-party web sites or via other means as requested by clients.
• Monitors status of invoices submitted, identifies issues, and works with billing and collection personnel to resolve discrepancies and rejections.
• Verifies transmission of e-bills and maintains related documentation.
• Resolves issues arising from transmitted bills (rejections, deductions, appeals), coordinating with the Client Accounting Assistants and Coordinators, partners and clients as necessary.
• Coordinates and submits accruals and budgets to clients.
• Responds to e-mail and telephone inquiries from clients, electronic billing vendors, partners, and other Client Accounting staff regarding various aspects of electronic billing using effective communication skills, both oral and written.
• Communicates situations as they evolve that may require supervisor follow-up, such as e-bill submission issues, difficulty filling requests, or workload situations that may jeopardize meeting department service guidelines and/or client guidelines.
• Actively seeks to enhance knowledge of all client specific procedures and processes.
• Works effectively in a team environment.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Familiarity with ADERANT Expert or similar legal-industry time and billing suites
• Familiarity with various electronic billing vendor web sites
• Familiarity with legal industry-standard LEDES 1998B, LEDES 1998BI, and LEDES XML E-billing versions 2/2.1 electronic billing formats, including ability to manually edit as needed
• Technical knowledge or desire and ability to learn new technical skills
• Excellent analytical and troubleshooting abilities
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education/Experience

• Bachelor's degree
• Minimum of two years related experience in a professional services environment

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Schedule:

• Day shift

Experience:

• legal billing: 2 years (Required)
• law firm: 2 years (Required)

Work Location: On the road

Salary : $65,000 - $80,000