Assistant to the Director of the School of the Arts & TRIP Assistant - Binghamton University

Budget Title: Staff Assistant (SL-2)
Campus Title: Assistant to the Founding Director of the School of the Arts & Translation Research and Instruction Program Assistant

Salary: $44,374

The new School of the Arts at Binghamton University seeks someone dynamic and highly organized to serve as the Assistant for the Founding Director of the School of the Arts. The new School of the Arts is an exciting initiative within Harpur College, and brings together the departments of Art and Design, Art History, Cinema, Music and Theatre.

The Assistant to the Director position provides general support to the School of the Arts in all aspects of its development, including new curricular initiatives, hiring, and outreach to the university and community. These duties include:

• Assisting in the planning and preparation of the School of the Arts budget request
• Finance and budget maintenance
• Performing routine monthly reconciliation and analysis for internal and external purposes
• Gathering research and statistical data as requested
• Assisting in the preparation and submission of grant applications
• Coordination of new School of the Arts hires
• File maintenance
• Providing liaison between the Director and the professional staff of the University with the respect to administrative matters
• Coordinating with various offices and departments on campus, as well as the community
• Calendar management

This position will also support the general administrative processing needs of the Translation Research and Instruction Program (TRIP), including:

• Coordinating paperwork for visiting scholars
• Processing HR paperwork
• Course building/scheduling /coordinating with other departments
• Budget monitoring
• Record keeping
• Event organization support
• Website management/updates
• Graduate Student examination scheduling
• File management (collecting thesis/dissertation, syllabi, paperwork for affiliated faculty members etc.)
• Office space management (the TA office)
• Reimbursement processing

Candidates must have excellent organizational skills, communication (verbal and written), interpersonal and administrative skills. Must have financial tracking experience including Excel, and the ability to learn new software and procedures particular to New York State. Multi-tasking, attention to detail, and a demonstrated ability to work well with a broad constituency required. This position is vital to the ongoing day-to-day operation of the new School of the Arts, interfacing with students, faculty, staff, administration, and the broader community.

Visa sponsorship is not available for this position

• Bachelor's Degree
• 2 years of administrative experience
• Effective interpersonal and organizations skills
• Excellent computer skills and a willingness to become adept in new university software packages and procedures
• Strong organization and time management skills including the ability to prioritize workload
• Proficient with Google Office Suite
• Expertise in use of spreadsheets and databases
• Effective written and oral communication skills
• The ability to exercise sound judgment, discretion, and confidentiality regarding all matters relating to the school, the college, and the university
• Should be committed to a culture of diversity, equity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences

Preferred:

• BA/BFA in a related field
• Experience with budget management

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.