Purchasing Coordinator

Job Summary:

We are seeking a detail-oriented and motivated Purchasing Coordinator to join our team at a dynamic, multifaceted enterprise. The scope of this role will encompass all goods/services purchased across the company and would require a strong experience in implementing robust purchasing systems & protocols. The ideal candidate will be coordinating the procurement process, managing supplier relationships, and ensuring the timely delivery of materials necessary for smooth operations. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively across various departments.

Key Responsibilities:

• Support Purchasing Team: Sourcing and procuring products, maintaining inventory levels, and ensuring compliance with company standards.
• Supplier Coordination: Liaise with suppliers to confirm product availability, request quotes, confirm order details, and track order fulfillment to ensure on-time deliveries and resolve any issues related to shipments.
• Inventory Control: Monitor inventory levels, ensure that products are stocked according to demand, and recommend reorder quantities.
• Vendor Relations: Establish and maintain strong relationships with suppliers, ensuring efficient communication and addressing any delivery or quality issues as they arise.
• Data Entry and Reporting: Maintain accurate records of all purchase orders, vendor contracts, and supplier communications. Assist in preparing reports related to procurement activities and inventory management, and track spending against the budget.
• Product Research: Assist in the research and evaluation of new suppliers, products, and market trends to support purchasing decisions by identifying cost-saving opportunities.
• Compliance & Documentation: Ensure that all purchasing activities adhere to company policies, procedures, and regulatory requirements.
• Support Stock Replenishment: Assist in managing stock replenishment schedules based on sales forecasts and inventory needs.
• Resolve Discrepancies: Work closely with the accounting and receiving departments to resolve any discrepancies in shipments, invoices, or product quality.

Requirements:

• Degree in a relevant field such as Supply Chain Management, Business Administration, Finance, or Logistics (preferred)
• Experience in Purchasing/Procurement in a similar industry or role is preferred but not mandatory.
• Familiarity with supplier/vendor management, inventory, and sourcing strategies.
• Experience using procurement software / Implementation experience a plus.

Skills and Competencies:

• Attention to Detail: Ensuring accuracy in purchasing orders, contracts, and pricing.
• Time Management: Ability to manage multiple tasks and projects simultaneously while ensuring deadlines are met.
• Analytical Skills: Ability to analyze data, such as supplier performance, pricing trends, and market conditions to make informed purchasing decisions.
• Problem-Solving: Resolving any issues with orders, suppliers, or inventory.
• Customer Service Skills: A focus on building and maintaining relationships with vendors, suppliers, and internal teams.
• Financial Acumen: Understanding of budgets, cost control, and financial reports.

Benefits:

• Full-time position with benefits after 90 days. (Health, Dental & Vision along with several additional options)
• 401k with company match
• Paid vacation in accordance with the Company's Paid Time Off (PTO) policy.