Administrative Assistant II

We are hiring an Administrative Assistant II (Part time) for one of our clients in Buckeye, AZ.

Job Description:

Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.

• Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, l letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials
• Generate and maintain complex spreadsheets, reports, databases, and presentations
• Verify and review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports
• Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
• Coordinate and complete public records requests
• Assist in developing department procedures and policies
• Assist in the creation and tracking of department budget, metrics, and related reports
• Process and review general financial and/or purchasing functions and entries
• Perform record keeping for various funds and expenditures
• Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
• Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minutes, and prepare summaries as required
• Coordinate meeting resources and travel
• Develop and manage department files
• Assist with special assignments, projects, meetings, Planning and Zoning Commission Meetings, and/or events through coordination and administration
• Provide administrative training to staff and cross-train in administrative duties as needed
• Handle sensitive and confidential matters
• Performs other duties as required.

Skills Required:

• Assessing and prioritizing multiple tasks, projects, and responsibilities
• Database operations (data input, extraction, report generation)
• Operating a personal computer with associated software and database applications
• Creating and developing complex spreadsheets and databases
• Statistical methods, report writing, and creating presentations
• Excel, Word, PowerPoint

Skills Preferred:

• Assessing and prioritizing multiple tasks, projects, and responsibilities
• Database operations (data input, extraction, report generation)
• Operating a personal computer with associated software and database applications
• Creating and developing complex spreadsheets and databases
• Statistical methods, report writing, and creating presentations
• Excel, Word, PowerPoint

Education and Experience Required:

• Associate’s degree and three years' experience in administrative work; OR equivalent combination of education and experience

Work Hours:

• The work schedule is Monday, Tuesday, and Wednesday from 8 a.m. - 5 p.m.; 24 hours/week

Additional information:

• This position will support the Division of Development Services.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.

Job Type: Contract

Pay: $19.00 per hour

Expected hours: 24 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Ability to Commute:

• Buckeye, AZ 85326 (Required)

Ability to Relocate:

• Buckeye, AZ 85326: Relocate before starting work (Required)

Work Location: In person

Salary : $19