What are the responsibilities and job description for the Administrative Assistant II position at Sunrise Systems, Inc.?
Job Title : Administrative Assistant II
Job ID : 25-06322
Location : City of Buckeye, AZ
Duration : 04 months of contract
Estimated Regular Hours / Week : 24.00
Position Description :
Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.
- Create a variety of routine and non-routine documents, including reports, flyers, and / or marketing materials, templates, charts, surveys, l letters, memos, notices, forms, newsletters, agendas, schedules, and / or other related materials
- Generate and maintain complex spreadsheets, reports, databases, and presentations
- Verify and review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports
- Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
- Coordinate and complete public records requests
- Assist in developing department procedures and policies
- Assist in the creation and tracking of department budget, metrics, and related reports
- Process and review general financial and / or purchasing functions and entries
- Perform record keeping for various funds and expenditures
- Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
- Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minutes, and prepare summaries as required
- Coordinate meeting resources and travel
- Develop and manage department files
- Assist with special assignments, projects, meetings, Planning and Zoning Commission Meetings, and / or events through coordination and administration
- Provide administrative training to staff and cross-train in administrative duties as needed
- Handle sensitive and confidential matters
- Performs other duties as required
Skills Required :
Experience / Education Required :
Additional Information :
This position will support the Building Safety Division team of Development Services. The work schedule is Monday, Tuesday, and Wednesday from 8 a.m. - 5 p.m.; 24 hours / week.
