Operations & Administrative Coordinator (April - December)

Reporting to the Site Head, the Operations & Administrative Coordinator supports daily operations, resident engagement, and stakeholder reporting at BioLabs@NYU Langone. Key responsibilities include managing communications, budgets, onboarding, databases, and events, while also contributing to marketing and community-building initiatives. This is a nine-months temporary contract.

Responsibilities

• Provide daily administrative support including communication, scheduling, and expense tracking.
• Prepare documents and presentations; maintain web content and internal communications.
• Manage the application pipeline, onboarding/offboarding processes, and workspace assignments.
• Monitor the office budget and coordinate with Finance on invoicing and payments.
• Support vendor coordination, site compliance, and execution of special projects.
• Maintain accurate databases of resident companies, investors, and stakeholders.
• Track KPIs and company progress; generate reports for NYU Langone, StartUp NY, and sponsors.
• Create dashboards and visual reports to support strategic decision-making.
• Document economic impact data and assist with grant applications and partner communications.
• Assist with event planning and execution, including occasional after-hours support.
• Contribute to marketing efforts via website updates, newsletters, and social media.
• Help develop promotional content and marketing assets and support community-building initiatives across the BioLabs ecosystem.
• Perform other duties as assigned.
  
  

Qualifications

• Minimum bachelor's degree and at least 2 years of professional experience in the relevant fields.
• Demonstrated experience in managing day-to-day operations, event organization and customer service.
• Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with project management tools.
• Strong written and verbal communication skills, including experience with preparing presentations and correspondence.
• Excellent organizational and multitasking abilities, with attention to detail and time management.
• Experience with budget monitoring, expense reporting, and basic financial tasks. Ability to work independently.
• Must be able to lift up to 25 pounds and be able to stand for several hours at a time.
• Be available to attend occasional events outside opening hours.
• Able to travel to other BioLabs sites.
  
  

BioLabs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.