Administrative Secretary - Communications

JOB TITLE:

Administrative Secretary

REPORTS TO:

Director of Special Education

WORKDAYS:

12 Months (240 days)

SALARY:

Classified Schedule 35-8 $42,791-$57,805

LOCATION:

Special Education Department

FLSA Status:

EXEMPT

NON-EXEMPT

X

JOB DESCRIPTION:

The Administrative Secretary provides support to ensure efficient operation of the office. Supports the director and employees through a variety of tasks related to organization and communication. The admin job scope ensures that all administrative duties are completed accurately and delivered with high quality in a timely manner.

DUTIES AND RESPONSIBILITIES:

Answers and directs phone calls

Organizes and schedules meetings and appointments

Maintains contact lists

Produces and distributes memos, letters, faxes and other forms of correspondence

Assists in the preparation of regularly scheduled reports

Develops and maintains a filing system

Orders office supplies

Books travel arrangements

Submits and reconciles expense reports

Provides general support to visitors

Prepares board agenda items

Prepares contracts for approval

Completes special education referrals

Prepares purchase orders for approval

Prepares payroll for approval

Monitors and submits invoices for payment

Prepares professional development packets for submission

Performs other duties as assigned

QUALIFICATIONS:

Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Such alternatives to the above qualifications as the Board may require.

APPLICATION REQUIREMENTS:

• Completed Application (Teach in Alabama)
• Resume (uploaded to application)
• Three (3) returned References (Teach in Alabama)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED:

January 2025

Please Note: All candidates must submit to a background check (https://www.cogentid.com/al/index_adeNew.htm). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.