What are the responsibilities and job description for the Fine Arts Administrative Assistant position at Bishop McNamara High School?
Description
Bishop McNamara High School is a private, Catholic co-educational high school in the Holy Cross tradition, offering its students a challenging college preparatory curriculum and a complete range of athletics and activities. The school is located in Forestville, Maryland, about 10 minutes from Washington, D.C.
Bishop McNamara High School enjoys its reputation as one of the top Fine Arts programs in the region, a distinction due in great part to the professionalism and experience of its outstanding faculty. Our large musical ensembles, intimate dance classes, theatrical productions, and art studio offer comfortable, rewarding, fun, yet challenging environments for all students.
Bishop McNamara High School seeks a full-time Fine Arts Administrative Assistant for the 2025-2026 school year.
The Fine Arts Administrative Assistant is responsible for the oversight and coordination of day-to-day operations of the department during the school year, as well as preparations for the year during the summer. Responsibilities range from space coordination, calendar management, public relations, and administrative duties such as word processing and data entry.
Salary commensurate with experience
Requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Administrative Duties: Record keeping, meeting note-taking, data entry, word processing, document design (such as forms, flyers and performance playbills). Ability to proofread and edit for correct spelling and grammar usage is important. Applicants must be comfortable with Microsoft Office, Google Suite, as well as open to learning other software.
- Coordination of Logistics: Coordination of the schedules and food orders for students for all rehearsals, performances and other events (such as the 5K for the Arts), including logistics for facility reservations, security, janitorial needs and support staff.
- Accounting: Record-keeping of Fine Arts financial accounts, monitor income and bill payment, process Amazon orders. Assist with the 5K for the Arts fundraiser, research potential donors/grants, in consultation with the Fine Arts Director and Advancement Office.
- Fine Arts Marketing & Public Relations: Manage fine arts communications and share, as appropriate, with our Communications team.
- Volunteer & Event Staffing: Organize event volunteers as needed and communicate volunteer duties & BMHS procedures. Maintain Parent/Guardian Volunteer Hours Spreadsheet for the Fine Arts Department.
- Collaborate with the Fine Arts Faculty: Support students and departmental operations.
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
- Bachelor’s Degree or commensurate field experience is encouraged.
- Knowledge and/or experience in the Arts or Arts Administration is highly desirable.
- Additional education or administrative experience is encouraged.
- Knowledge of Microsoft Office & Google Suite
- Interpersonal Skills
ADDITIONAL APPLICANT QUALITIES: We are seeking a very organized and communicative individual with a love for the arts. The applicant must be tech savvy, be able to manage several projects at once, and have high standards for the final product. The applicant must be able to problem solve and utilize institutional hierarchy when appropriate. They should be comfortable working with students, faculty, patrons and donors, demonstrating a commanding presence when appropriate. The applicant should have a desire to focus on the process as well as the product.
Note: There will be required evening and weekend events from time to time, all events will be planned well in advance. Flexible time during a normal work week and off seasons is possible to offset the additional time required of this position.
CERTIFICATIONS AND/OR LICENSES: Drivers License
PHYSICAL DEMANDS: Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels, outdoors, and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone; physical agility to lift up to 25 pounds; to bend, stoop, climb stairs, and reach overhead.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom environment. The noise level in the work environment is usually moderate.
LOCATION/TRAVEL: While Bishop McNamara High School is located in Forestville, MD, you may live anywhere in the surrounding region and be willing to make any commute to the school.
DISABILITY SPECIFICATIONS: Bishop McNamara High School will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
