What are the responsibilities and job description for the Administrative Assistant - O'Gorman Junior High School position at Bishop O'Gorman Catholic Schools?
Be the backbone of our team! O’Gorman Junior High is looking for an Administrative Assistant for the 2025-2026 school year. You’ll help keep the school running while creating a positive environment for students, staff, and families.
Our ‘Mission’ desires “to form a community of faith and learning by promoting a Catholic way of life through Gospel values and academic excellence.” We are seeking an individual who will exhibit the ‘Core Values’ of Bishop O†Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity.
Schedule/Location:
7:15am - 3:45pm
O’Gorman Junior High School
Job Description:
- Promote the mission of Bishop O†Gorman Catholic Schools
- Public Relations: Answer telephone, maintain warm and calm atmosphere, monitor doors and distribute materials
- Bookkeeping: Prepare payroll sheets. Responsible for counting, collecting and depositing money for various functions
- Files: Create, sort, process and maintain student files, maintain confidentiality
- Supplies: Order office and classroom supplies, maintain inventory, order toner/staples for copier as needed, receive POs on LINQ system, communicate need for donations of items, i.e. Cough drops, band aids, snacks, ibuprofen and acetaminophen with principal
- Mail: Sort and distribute mail. Prepare mass mailings.
- First Aid: Log and account for controlled medications
- Attendance: Record student absences and tardies. Record teacher absences and maintain records of substitutes. Obtain substitutes as needed. Send student daily attendance report to staff.
- Correspondence: Prepare and distribute as requested by principal; Prepare daily student and staff bulletins. Publish bulletin to website.
- Report Cards: Print and distribute or mail as needed; prepare planner labels for parent signatures as needed
- Infinite Campus and School Admin: Run reports as needed including emergency cards, birthday report, student schedules, report cards, parish reports, etc.
- Enrollment: Upon successful registration of new students, check for completion of vaccinations, request vaccination records or exemption form as needed from parents
- Volunteers: Collect necessary forms from volunteers and assist Human Resources with volunteer spreadsheet
- Coaches: Run off all form’s coaches need
Qualifications:
- Exhibit the core values of Bishop O†Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity
- Strong verbal/written skills
- Strong computer skills, including MS office, google & Internet
- Ability to improvise and be creative in unforeseen circumstances
- Self-starter
- Organizational skills
- Attention to detail
- Adapts well to a variety of tasks
- Strong interpersonal relations
- Ability to handle multiple tasks in distracting environment and maintain calm environment
- Good understanding of basic bookkeeping concepts & procedures
Bishop O†Gorman Catholic Schools is a Preschool-12 grade school system. Our six elementary schools, junior high, and high school exemplify Gospel values, strong student achievement, and community service. Apply today to be considered for this position.
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