What are the responsibilities and job description for the Administrative Assistant position at O'Gorman Jr. High School?
Be the backbone of our team! O’Gorman Junior High is looking for an Administrative Assistant for the 2025-2026 school year. You’ll help keep the school running while creating a positive environment for students, staff, and families.
Our ‘Mission’ desires “to form a community of faith and learning by promoting a Catholic way of life through Gospel values and academic excellence.” We are seeking an individual who will exhibit the ‘Core Values’ of Bishop O†Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity.
Schedule/Location:
7:15am - 3:45pm
O’Gorman Junior High School
Job Description:
- Promote the mission of Bishop O†Gorman Catholic Schools
- Public Relations: Answer telephone, maintain warm and calm atmosphere, monitor doors and distribute materials
- Bookkeeping: Prepare payroll sheets. Responsible for counting, collecting and depositing money for various functions
- Files: Create, sort, process and maintain student files, maintain confidentiality
- Supplies: Order office and classroom supplies, maintain inventory, order toner/staples for copier as needed, receive POs on LINQ system, communicate need for donations of items, i.e. Cough drops, band aids, snacks, ibuprofen and acetaminophen with principal
- Mail: Sort and distribute mail. Prepare mass mailings.
- First Aid: Log and account for controlled medications
- Attendance: Record student absences and tardies. Record teacher absences and maintain records of substitutes. Obtain substitutes as needed. Send student daily attendance report to staff.
- Correspondence: Prepare and distribute as requested by principal; Prepare daily student and staff bulletins. Publish bulletin to website.
- Report Cards: Print and distribute or mail as needed; prepare planner labels for parent signatures as needed
- Infinite Campus and School Admin: Run reports as needed including emergency cards, birthday report, student schedules, report cards, parish reports, etc.
- Enrollment: Upon successful registration of new students, check for completion of vaccinations, request vaccination records or exemption form as needed from parents
- Volunteers: Collect necessary forms from volunteers and assist Human Resources with volunteer spreadsheet
- Coaches: Run off all form’s coaches need
Qualifications:
- Exhibit the core values of Bishop O†Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity
- Strong verbal/written skills
- Strong computer skills, including MS office, google & Internet
- Ability to improvise and be creative in unforeseen circumstances
- Self-starter
- Organizational skills
- Attention to detail
- Adapts well to a variety of tasks
- Strong interpersonal relations
- Ability to handle multiple tasks in distracting environment and maintain calm environment
- Good understanding of basic bookkeeping concepts & procedures
Bishop O†Gorman Catholic Schools is a Preschool-12 grade school system. Our six elementary schools, junior high, and high school exemplify Gospel values, strong student achievement, and community service. Apply today to be considered for this position.
