What are the responsibilities and job description for the HR Administrative Assistant position at Bismarck, City of (ND)?
JOB
This position is responsible for providing administrative support for the city's human resource functions.
EXAMPLE OF DUTIES
As receptionist, answers telephone and greets visitors; responds to inquiries and provides information and assistance; schedules meetings and makes appointments; refers questions to appropriate personnel. Enters new hire information; creates and issues employee ID badges; assembles and files new employee personnel folders. Completes and transmits child support reporting. Prepares bi-weekly reports to the Board of Commissioners related to personnel actions and uploads to agenda center. Disburses accounts payable checks for garnishment, child support, union dues, pensions, etc. Completes and disburses accrual balance reports Scheduling, maintaining, and updating calendars. Data entry of yearly salary increases. Coordinates yearly city charity campaign. Processes and enters employee change requests via paperwork and online request. Assists with variety of employee training to include registration, tracking, and distribution. Processes employment verification requests. Processes purchase orders for department invoices and pension payouts. Processes agreements and documents through Docusign. Prepares a variety of correspondence and memoranda; makes copies of documents as needed. Retrieves, sorts and distributes mail. Maintains office supply inventory; reorders as needed. Maintains department electronic and paper files and records including but not limited to quarterly evaluations, company facing website, file management, etc. Performs related duties.
SUPPLEMENTAL INFORMATION
This position is responsible for providing administrative support for the city's human resource functions.
EXAMPLE OF DUTIES
As receptionist, answers telephone and greets visitors; responds to inquiries and provides information and assistance; schedules meetings and makes appointments; refers questions to appropriate personnel. Enters new hire information; creates and issues employee ID badges; assembles and files new employee personnel folders. Completes and transmits child support reporting. Prepares bi-weekly reports to the Board of Commissioners related to personnel actions and uploads to agenda center. Disburses accounts payable checks for garnishment, child support, union dues, pensions, etc. Completes and disburses accrual balance reports Scheduling, maintaining, and updating calendars. Data entry of yearly salary increases. Coordinates yearly city charity campaign. Processes and enters employee change requests via paperwork and online request. Assists with variety of employee training to include registration, tracking, and distribution. Processes employment verification requests. Processes purchase orders for department invoices and pension payouts. Processes agreements and documents through Docusign. Prepares a variety of correspondence and memoranda; makes copies of documents as needed. Retrieves, sorts and distributes mail. Maintains office supply inventory; reorders as needed. Maintains department electronic and paper files and records including but not limited to quarterly evaluations, company facing website, file management, etc. Performs related duties.
SUPPLEMENTAL INFORMATION
- Knowledge of modern office practices and procedures.• Knowledge of city and departmental policies and procedures.• Knowledge of computers and job-related software programs.• Skill in prioritizing and organizing work.• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.• Skill in oral and written communication.• Skill in the provision of customer services.
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