Administrative Assistant, Dean of AEAT

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high quality campus services and hands-on learning experiences.

MISSION: As North Dakota’s Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

COMPENSATION: $38,965 - $48,706 based on directly related experience.

Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount.

Click here for full employee benefits.

Thinking about relocating to the Bismarck area? Find more information and resources here: https://www.commerce.nd.gov/workforce/relocation-resources

• Phone and Email Coverage: Serve as the first point of contact for the AEAT department, handling inquiries, providing information, and directing calls/emails as appropriate.
• Faculty Contracts & Payroll: Generate and monitor contracts for adjunct faculty, including payroll orders, overloads, and extra-duty assignments for full-time faculty and staff.
• Course & Grade Tracking: Maintain accurate records for course schedules, contracts, payroll orders, and grades.
• Course Scheduling: Build and maintain the AEAT division’s course schedule in Campus Connection.
• Meeting Coordination: Organize and coordinate departmental meetings by gathering agenda items, distributing agendas, and taking meeting minutes.
• Grant & Enrollment Reporting: Assist with the preparation of grant applications, enrollment reports, and other reporting requirements.
• Faculty Record Management: Track and maintain faculty absences, professional development, evaluations, and other departmental records.
• Purchasing & Reimbursements: Manage AEAT-related purchases, travel authorizations, reimbursements, and reconcile division purchase cards.
• Budget Reports: Maintain and update enrollment, scheduling, and budget reports for the department.
• Administrative Support for Travel: Proactively plan and coordinate travel arrangements and calendars for the Academic Dean and others within the division.
• Communication: Prepare letters, memos, reports, and other written communications.
• Student & Event Coordination: Assist with outreach efforts and coordinate student events and departmental activities.

• Special Projects & Initiatives: Assist with special projects, events, and initiatives that align with the division’s goals and support college-wide objectives.
• General Support: Provide overall support to students, faculty, and staff, ensuring a welcoming, efficient, and organized office environment.
• Additional Duties: Perform other duties as assigned.

• Associate degree in a related field and two years of administrative experience; equivalent combinations of education and experience will be considered.
• Excellent interpersonal communication skills.
• Proficient in working knowledge of computer software programs (i.e., Microsoft Word, Excel, Access, electronic calendar, e-mail, etc.).
• Ability to work independently and as part of a team, maintaining a high standard of performance with minimal supervision.
• Excellent organizational skills, detail-oriented, and able to meet multiple deadlines.
• Strong written communication skills (i.e., letters, emails, memos, reports, etc.).
• Demonstrate ability to handle confidential information with discretion.
• Punctual and present, ensuring availability when needed and maintaining a strong work ethic.

• Experience working in higher education or a similar academic setting.
• Familiarity with Campus Connection or PeopleSoft.
• Knowledge of purchasing/travel policies and procedures.
• More than five years of related administrative experience.

To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume
• References

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or assistance contact: Human Resources (701) 224-5531. This position requires a criminal history record check.

Equal Opportunity Employer

http://bismarckstate.edu/employment/

Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587

701-224-5531*800-366-6888 (TTY Relay ND)