What are the responsibilities and job description for the Administrative Specialist position at Bit-Wizards?
About the Role
We are seeking a dependable and highly organized Administrative Specialist to manage and support key operational functions within our IT services company. This fully on-site position is ideal for someone who thrives in a fast-paced, detail-driven environment and takes ownership of their work with consistency and professionalism.
What You’ll Do
- Review time entries submitted by technical staff to ensure accuracy and readiness for billing
- Coordinate calendars, internal communications, and meeting logistics
- Prepare and format documents, spreadsheets, and internal reports
- Maintain accurate and well-organized digital filing systems
- Handle procurement of IT-related equipment, managing vendor coordination and order tracking
- Review, approve, and post internal materials, documentation, or communications
- Conduct regular license auditing to support compliance and software tracking
- Track project tasks, recurring responsibilities, and follow-up items
- Make sound, low-level decisions that align with company standards and leadership direction
- Maintain complete confidentiality with sensitive business and personnel information
What You Bring
- Proven experience in an administrative or operations support role, preferably in a technical or IT environment
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong attention to detail, accuracy, and organizational skills
- Self-motivated with the ability to manage tasks independently and consistently
- Good judgment and decision-making in day-to-day administrative responsibilities
- High level of professionalism and integrity in handling confidential information
- Willingness and ability to work on-site, full-time from 8:00–5:00
Why You’ll Love It Here
- Supportive team and technology-forward environment
- Work that contributes directly to operational success and client service
- Competitive pay and comprehensive benefits
Apply Today
Please submit your resume and a brief cover letter highlighting your experience and interest in the role. We look forward to connecting with you!
*Candidate(s) who are offered a position will be required to successfully pass a pre-employment background check and drug screening.
**Bit-Wizards is an Equal Opportunity Employer
***No outsourcing or recruiting firms, please.
NOTE TO APPLICANTS: Salary or wages listed on Indeed.com or TheLadders.com are not based on actual data for this job listing. The salary ranges that any third party provides with the listing on their websites are based on their own salary calculators and are not accurate for the Northwest Florida area.
Salary : $23
