What are the responsibilities and job description for the Administrative Specialist position at Saltmarsh, Cleaveland & Gund?
Description
About Us: Saltmarsh is a leading accounting and consulting firm that values its people as the heart of our success. We take pride in fostering an environment of excellence, collaboration, and legendary service. Join our team and become part of a culture that thrives on teamwork and growth.
Position Overview: We are seeking an organized, detail-oriented, and welcoming Administrative Specialist/Receptionist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. This position is in our Pensacola office, with hours being 8am-5pm, Monday-Friday.
Key Responsibilities
Qualifications:
Why Join Saltmarsh? At Saltmarsh, we value our team members and strive to provide a rewarding and supportive work environment. Our benefits include:
About Us: Saltmarsh is a leading accounting and consulting firm that values its people as the heart of our success. We take pride in fostering an environment of excellence, collaboration, and legendary service. Join our team and become part of a culture that thrives on teamwork and growth.
Position Overview: We are seeking an organized, detail-oriented, and welcoming Administrative Specialist/Receptionist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. This position is in our Pensacola office, with hours being 8am-5pm, Monday-Friday.
Key Responsibilities
- Greet and welcome clients, visitors, and team members with a positive and professional attitude.
- Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly.
- Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed.
- Handle incoming and outgoing mail, deliveries, and packages efficiently.
- Maintain a neat and organized reception area, ensuring a welcoming environment.
- Provide administrative support to various departments, including data entry, document preparation, and filing.
- Must be able to confidently manage emergencies, resolve complaints, handle inquiries from solicitors, and respond to questions from clients and internal staff
- Assist with the organization of firm events, including client meetings, team gatherings, and training sessions.
- Support special projects and other administrative tasks as assigned.
Qualifications:
- 2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting.
- Strong organizational and multitasking abilities with a keen attention to detail.
- Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Positive attitude, adaptability, and a commitment to providing exceptional service.
Why Join Saltmarsh? At Saltmarsh, we value our team members and strive to provide a rewarding and supportive work environment. Our benefits include:
- Competitive salary and comprehensive health, dental, and vision insurance.
- Paid time off and holidays to support work-life balance.
- Professional development opportunities, including training and certifications.
- Retirement plan with company match.