What are the responsibilities and job description for the Executive Administrative Assistant position at Bittersweet Farms?
Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism.
Bittersweet Farms is seeking an Executive Assistant to work full-time at our Whitehouse location. The Executive Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver’s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:
- Responsible for employee benefit administration and benefit compliance filings
- Assist with travel and meeting arrangements
- Maintain reception area and inventory by complying with procedures, rules, and regulations
- Administrative tasks and support in preparation for and at the Board of Director meetings
- Provide executive-level administrative support to the Executive Director and Assistant Executive Director
- Creation and review of contracts and management of contract database for the organization
- Assist with liability insurance and contract database management support functions
- Must posses a valid driver license with eligibility to be insured
- Exceptional oral communication as demonstrated through daily interaction with participants and co-workers
- Excellent written communication
- Concern for accuracy and detail
- Posses strong math and analytical skills
- Ability to handle and maintain confidential information
- Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software
Education / Experience:
- Associate's degree is required, bachelor's degree preferred
- Three to five years’ experience as a professional administrative support
- Three to five years’ experience in employee benefit administration
- Must be a notary public, or willing to become one
- Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database
- Position will sit on a regular basis, with ability to stand as needed
- Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.
- Operate standard office equipment
- May include lifting up to 25 pounds for files, computer printouts on occasion
- Salaried Employee: 50,000 - 60,000 annually (determined by degree and experience)
- Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.
Salary : $50,000 - $60,000
