What are the responsibilities and job description for the Firm Administrator position at bizjobz LLC?
Our client is a law firm specializing in Elder Law and Trust & Estate Planning, expanding with a new position for a firm administrator to work out of their Smithtown, NY office.
Main Responsibilities:
- Managing day-to-day operations of a law firm, overseeing non-attorney staff, handling financial management, human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, while working closely with attorneys to optimize efficiency and profitability.
Financial Management:
- Overseeing billing and invoicing process, including client fee collection
- Managing firm budget and expenses
- Preparing financial reports and analyzing financial data
Operations Management:
- Maintaining office facilities and technology infrastructure
- Managing office supplies and vendor relationships
- Implementing and maintaining case management systems
Human Resources:
- Ensuring compliance with employment laws
- Managing employee benefits and payroll
Staff Management:
- Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel
- Performance evaluations and employee development
- Addressing staff concerns and disciplinary actions
Main Requirements:
- Bachelor's degree in human resources, business administration, finance, or a related field required
- At least five years of experience in a senior management position
- Ability to work out of four offices
- Prior experience working at a law firm in a similar role is a plus
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in legal software and technology
- Financial acumen and budgeting expertise
- Ability to handle confidential information
Salary range: 120K – 130K, plus solid benefits.
