What are the responsibilities and job description for the Firm Administrator position at Spearhead Staffing LLC?
Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office. The position is full-time in the office. (3 days in Smithtown and 2 days at their other locations).
MAIN RESPOSNIBILITIES :
Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability.
Financial Management :
Overseeing billing and invoicing process, including client fee collection
Managing firm budget and expenses
Preparing financial reports and analyzing financial data
Operations Management :
Maintaining office facilities and technology infrastructure
Managing office supplies and vendor relationships
Implementing and maintaining case management systems
Human Resources :
Ensuring compliance with employment laws
Managing employee benefits and payroll
Staff Management :
Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel.
Performance evaluations and employee development
Addressing staff concerns and disciplinary actions
MAIN REQUIRMENTS :
Ability to work out of 4 offices
5 plus years working in a similar position within a law firm
Bachelors degree in Human Resources, Finance or Business.
Prior experience working at a law firm in a similar role is a plus
Strong organizational and time management skills
Excellent communication and interpersonal skills
Proficiency in legal software and technology
Financial acumen and budgeting expertise
Ability to handle confidential information
Salary is between 120K – 130K plus solid benefits.
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