What are the responsibilities and job description for the Office Administrator position at BJM Group?
Description:
Job Summary:
The Office Administrator’s role includes office upkeep and organization, managing inventory of office supplies, record organization, and support and assist executive staff members when needed. You must demonstrate a high level of professionalism, problem-solving skills, and the ability to work independently with little supervision.
Supervisory Responsibilities:
- None.
Duties and Responsibilities:
- Welcome visitors with a courteous and friendly disposition
- Update databases and records in client/staff management software
- Responsible for keeping the company calendar and scheduling appointments
- Prepare expense reports, managing files, appointments, booking travel arrangements, etc., as needed
- Manage emails, letters, packages, phone calls and other forms of correspondence.
- Track and replace office supplies
- Place group lunch orders
- Support and assist accountants and other team members as required
- Learn software to assist in troubleshooting
- Perform other relevant duties when needed and as assigned
Required Skills and Abilities:
- Excellent leadership, time management skills, with the ability to prioritize tasks
- Ability to take direction from multiple team members
- Project management skills required
- Multiple office location experience preferred
- Advanced knowledge of Microsoft Office Suite of programs required
- Experience with Thomson Reuters or accounting software applications a plus but not required
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
Education and Experience:
- High School Diploma or equivalent.
- Two (2) or more years of office administration experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.