What are the responsibilities and job description for the Assistant Property Manager position at BKM Management Company?
Job Description
Job Description
BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in Phoenix, AZ, the Assistant Property Manager is responsible for assisting in all areas defined as a part of the Assistant Property Manager job description. The Assistant Property Manager should be capable of managing the property in the absence of the Property Manager / Senior Property Manager. This includes being able to perform all managerial functions which are included in the Property Manager / Senior Property Manager’s job description, or as directed by the Senior Property Manager. Primary responsibilities include supporting the Property Manager / Senior Property Manager in ensuring client facilities generate a satisfactory cash flow, maintaining the property in accordance with client standards and requirements, and preserving customer satisfaction.
The position is required to work in-office at least 5-days a week.
Essential Functions :
Administrative Duties :
Complete a broad variety of administrative tasks for the office
Prepare various documents using Excel and Word
Ensure general office organization, filing, and scanning support
Support the property team with various ad-hoc projects
Act as Receptionist by answering and directing phone calls
Code and submit invoices daily through AVID / Yardi accounts payable system
Assistant Property Management Duties :
Weekly collections follow up on delinquent accounts
Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes
Respond to tenant work orders and ensure they are completed timely
Complete tenant billbacks monthly and submit them to the Property Manager / Senior Property Manager for approval prior to processing them in the accounting system
Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi
Review and complete all assigned tasks in ASANA
Prepare vendor contracts and cancellations
Process new vendor set ups
Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000
Maintain tenant information database
Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
Assist with preparation of annual operating budgets and reports for each property
Assist with preparation of annual operating expense reconciliations
The Qualifiers :
Bachelor’s degree in real estate or other business discipline preferred
3-5 years of work experience in a property management role within commercial real estate
Excellent written and oral communication skills
Ability to speak and write diplomatically
Strong organizational and administrative skills with a keen attention to detail
Strong computer skills including Microsoft Office system
Motivated and results-driven with strong work ethic
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Assistant Property Manager?
Sign up to receive alerts about other jobs on the Assistant Property Manager career path by checking the boxes next to the positions that interest you.
