Project Coordinator I

Description

BL Companies

Job Description

Job Title: Project Coordinator I

Department: Discipline Department

Reports To: PM/Sr. PM/Discipline Director/Executive Director or Lead Technical Professional

FLSA Status: Non-Exempt

Prepared by: December 2024 

SUMMARY

BL Companies is 100% employee owned, giving us a competitive edge and a unique distinction from most other companies. We offer a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan. We are an ENR Top 500 firm that provides engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL has 18 offices and is expanding.

Our employee owners are capable of being successful working in hybrid environments, and we are now offering opportunities to continue in this setting. This position can be based in either the Pittsburgh or Harrisburg locations.

BL Companies is seeking a dynamic Project Coordinator to support our Civil Engineering team. This role will manage project communications, documentation, accounting tasks, and logistics while acting as a key liaison between departments and external agencies. The ideal candidate will be able to navigate changing situations, handle multidisciplinary team communications and always remain professional.

RESPONSIBILITIES 

• Assist with:
  • project, team and client communications (such as internal/external project updates, meeting agendas, minutes, logistics, etc.)
  • preparing project documents filing and archiving
  • performing general project accounting tasks such as: project budget tracking, invoice review, project profitability monitoring and tracking Accounts Receivables
  • creating PowerPoint presentations
  • project setup, project team coordination throughout duration of project and in project close out
  • administrative duties such as ordering supplies, etc.
  • other departments as needed (IT, Graphics, Marketing, Facilities and Deliveries services)
• Act as a project liaison with other departments, sub-consultants and outside agencies
• Participate in activities such as Business Development, Training Programs, Leadership Development and other corporate initiatives
• Coordinate travel schedules and reservations
• Meet established billable goals

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Individual should be customer service driven, well organized, detail oriented, punctual and have professional appearance and demeanor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains positive work environment.

EDUCATION and/or EXPERIENCE

Desired Experience:

• Associate’s degree or higher
• Prior experience in QA/QC of technical reports preferred
• Prior experience with A/E firms preferred but not required
• Prior experience with Deltek/Vantagepoint is preferred
• Ability to learn and perform basic Bluebeam and CAD operations including opening and printing drawings, etc.

Required Experience:

• 2 years of experience
• Knowledge and experience with Microsoft Office programs including Word, Excel, Outlook, Windows Explorer (Electronic File Management), video conferencing software (Zoom, RingCentral, Microsoft Teams)
• Ability to multi-task and coordinate with multiple project managers and staff
• Ability to perform tasks in a remote or hybrid working environment
• Excellent verbal and written communication skills
• Excellent organizational skills

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs.

REASONING ABILITY

Ability to apply basic to moderate analytical Skills and common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Highly skilled in MS Office (Word, Excel, Project, PowerPoint and Outlook.) Ability to learn and perform basic Bluebeam and CAD operations including opening and printing drawings, etc. Ability to handle multiple tasks and to work in a team-oriented environment.

CERTIFICATES, LICENSES, REGISTRATIONS

Public Notary certification required or ability to obtain one.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Qualifications