Branch Administrator/Administrative Assistant

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why! We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it! We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress. BOXX Modular is a business unit of Black Diamond Group. BOXX Modular rents, leases, repairs, renovates and sells temporary and permanent commercial modular buildings, including standard buildings ready for immediate delivery and custom-designed new-manufactured solutions. We work with our customers to plan and provide workplace solutions, and supply additional services such as delivery and installation, furniture rentals and more. We have a full-time position for a Contract Administrator for our Houston, TX branch. Reporting to the Branch Manager, the Contract and Sales Administrator will support branch operations. Responsibilities Contract ownership and administration after contract has been awarded for life cycle of contract including : Creation of Purchase Orders, GRPO’s and processing AP invoices for payment Invoicing Receivables in a timely matter, targets will be provided based on project type Enter data into the SAP business database which includes Contract Documents, Purchasing and Billing Obtain and administer contract change orders from sales team Period close duties per month end calendar, including uploading journal vouchers, MIR result analysis, adjustments and month end matrix Maintain and organize electronic project files Tend to any customer disputes and questions immediately and in a highly professional manner Provide correct operations and rental billing to requesting customers within 24hrs Establish a working relationship with sublease vendors, and operational sub-contractors to ensure all AP invoices coincide with contracted third-party agreement and rental billing and processed at the correct time GL budget review and cost analytics on a monthly / quarterly / yearly basis The CA is also responsible for new vendor set up by uploading vendor documents The CA is responsible for filing all UCC’s for the branch Maintaining all proper insurance documents for all active leases. Other duties as required Qualifications Minimum 3 years’ experience in an AR / AP, invoicing, accounting administration, contract administration or equivalent is essential Must be friendly, personable and able to build harmonious working relationships with clients and co-workers Knowledgeable and proficient computer skills with practical experience with SAP and Excel (Level 3) is an asset Must have excellent communication, interpersonal and problem-solving skills Must have strong attention to detail, adaptability, and be very organized Self-starter and ability to work in a fast-paced dynamic environment Must be fluent in English both oral and written Ability to pass preemployment drug and alcohol testing We are an Equal Opportunity Employer Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process. Company : BOXX Modular #INHP