MIDDLE SCHOOL ATTENDANCE SECRETARY

Position Type

Secretarial/Clerical/Secretary

Date Posted

1/21/2025

Location:

Box Elder, SD

Date Available

2024/2025 School Year

Closing Date

open until filled

District

Douglas School DistrictVACANCY ANNOUNCEMENT

1/21/2025

MIDDLE SCHOOL ATTENDANCE SECRETARY

2024/2025 SCHOOL YEAR

DOUGLAS SCHOOL DISTRICT 51-1

POSITION TITLE & DETAILS

TITLE

ATTENDANCE SECRETARY

WORK DAYS

204

REPORTS TO

Building Principal or Assistant Principal

SALARY

SCHEDULE

CAT E

SUPERVISES

None

GROUP

Classified

EVALUATION

By Building Principal or Assistant Principal utilizing the adopted district process

Functions

The school's Attendance Secretary is the welcoming face of our school, responsible for managing the front office, assisting visitors, and ensuring the accuracy and confidentiality of student records, specifically attendance accounting. This role involves seamless communication with parents, diligent record-keeping, financial management, and providing essential support to teachers and the school community.

Minimum Requirements

EDUCATION

High School Diploma or Equivalent

Qualifications

• Previous experience in a similar administrative role, preferably in an educational setting.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and systems.
• Commitment to maintaining confidentiality and professionalism
  
  

DUTIES AND RESPONSIBILITIES

• Reception and Visitor Assistance:
• Act as the building receptionist, answering phones and providing information to visitors.
• Conduct informational tours for prospective students and their families.
• Assist students and parents with routine concerns, ensuring a positive and helpful experience in the school office.
• Student Records Management:
• Maintain and update student records, ensuring accuracy and confidentiality.
• Manage student attendance records, including enrollment and withdrawal reports.
• Communicate with parents regarding student concerns, attendance, and absences.
• Student Support:
• Assist students with minor physical and emotional concerns, as well as routine inquiries.
• Foster a positive atmosphere in the school office, creating a welcoming environment for all.
• Financial Management:
• Handle the receipt, management, and deposit of school funds as required.
• Inventory Control:
• Ensure proper storage and distribution of educational resources.
• Teacher Support:
• Assist staff as needed, fostering a collaborative and supportive working environment.
• Provide support for the school lunch program by maintaining a daily lunch count.
• Communication and Catalog Management:
• Maintain a current catalog file of all school resource suppliers.
• Assist with the distribution of school building mail and parent information forms.
• Office Assistance and Professional Development:
• Support the Principal's secretary with general office work as needed.
• Demonstrate a commitment to professional growth through continuous learning and development.
• Adaptability and Additional Responsibilities:
• Remain flexible and adaptable to meet the dynamic needs of the school environment.
• Perform other duties as assigned by the building principal, contributing to the overall success of the school.

PROFESSIONAL CHARACTERISTICS

• Strong work ethic
• Positive Attitude
• Empathetic
• Self-Motivated
• Team Oriented
• Professional
• Flexible
  
  

APPLICATION DEADLINE: Open Until Filled

Those interested in the above position should fill out an online application on the Douglas School District website (Employment Section) - www.dsdk12.net - Frontline Job Posting #4351 or complete the paper application and return to the address below.

Douglas School District Personnel Office, 400 Patriot Drive, Box Elder, SD 57719, (605) 923-0000.

Equal Opportunity Employer