MIDDLE SCHOOL PRINCIPALS SECRETARY

Position Type

Secretarial/Clerical/Secretary

Date Posted

1/21/2025

Location:

Box Elder, SD

Date Available

2024/2025 SCHOOL YEAR

Closing Date

open until filled

District

Douglas School DistrictVACANCY ANNOUNCEMENT

1/21/2025

MIDDLE SCHOOL PRINCIPAL'S SECRETARY

2024/2025 SCHOOL YEAR

DOUGLAS SCHOOL DISTRICT 51-1 REVISED

POSITION TITLE & DETAILS

TITLE

PRINCIPAL'S SECRETARY

WORK DAYS

218

REPORTS TO

Building Principal

SALARY

SCHEDULE

CAT G

SUPERVISES

None

GROUP

Classified

EVALUATION

By Building Principal utilizing the adopted district process

Functions

The Principal's Secretary supports the school's leadership team by playing a crucial role in ensuring the smooth and efficient operation of the school office. In addition to traditional secretarial and clerical tasks, this person actively contributes to fostering a positive and welcoming environment for students, staff, and visitors. Their responsibilities encompass financial management, record-keeping, communication liaison, and various administrative duties vital to the school's success.

Minimum Requirements

EDUCATION

High School Diploma Education

Qualifications

• Proven experience in administrative roles, preferably in an educational setting.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficient in office software and systems.
• Commitment to maintaining a positive and inclusive school environment.
  
  

DUTIES AND RESPONSIBILITIES

• Administrative Support:
• Perform secretarial and clerical tasks aligned with the principal's duties.
• Act as a primary point of contact for the school by managing appointments, phone calls, and welcoming visitors.
• Assist the principal in supervising and managing the daily activities of the school office.
• Financial Management:
• Oversee the receipt, management, and deposit of funds for various school activities and transactions with external agencies.
• Maintain an up-to-date status of the assigned budget areas.
• Record-Keeping and Documentation:
• Manage office records and forms essential for the school's smooth operation (e.g., trip requests, purchase orders, leave requests).
• Maintain accurate attendance records for building personnel and handle related paperwork.
• Audit and ensure employee leave requests are entered properly prior to approval.
• Ensure proper documentation and orientation for substitute teachers.
• Student Support:
• Assist students with minor physical and emotional concerns, as well as routine inquiries.
• Foster a positive atmosphere in the school office, creating a welcoming environment for all.
• Communication:
• Keep the principal informed of daily communications and pertinent updates.
• Represent the school positively to the public, articulating the Douglas School curriculum and philosophy.
• Professional Development:
• Pursue opportunities for professional growth and development.
• Stay current on administrative best practices and trends.
• Inventory Management:
• Collaborate with building staff to annually update and maintain building inventory records.
• Additional Duties:
• Perform any other duties as assigned by the building principal

PROFESSIONAL CHARACTERISTICS

• Strong work ethic
• Positive Attitude
• Empathetic
• Self-Motivated
• Team Oriented
• Professional
• Flexible
  
  

APPLICATION DEADLINE: Open Until Filled

Those interested in the above position should fill out an online application on the Douglas School District website (Employment Section) - www.dsdk12.net - Frontline Job Posting #4350 or complete the paper application and return to the address below.

Douglas School District Personnel Office, 400 Patriot Drive, Box Elder, SD 57719, (605) 923-0000.

Equal Opportunity Employer