What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Black & McDonald Limited?
Reporting to the Office Manager, the Receptionist/Administrative Assistant will assist with greeting visitors, office supplies, vendors, building maintenance and maintaining calendars for conference rooms.
Duties & Responsibilities
• Perform and/or coordinate a variety of advanced administrative duties including processing FedEx shipments, inbound/outbound emails, Amazon and Office Depot orders, and other office administrative functions.
• Perform tasks such as filing, copying, scanning documents.
• Screen, direct and respond to incoming calls and inquiries.
• Manage incoming and outgoing mail.
• Help monitor and maintain office supplies.
• Manage conference and break room facilities.
• Coordinate with vendors to supply vending machine items, coffee.
• Coordinate building maintenance.
• Maintain a clean and organized reception area.
• Support departments as necessary.
• Other duties as assigned by Management.
Required Skills and Experience:
• High school degree or equivalent required.
• College degree preferred or least 3 years of administrative support experience in a corporate or professional services environment.
• Professional phone etiquette.
• Friendly, approachable, and professional demeanor.
• Treat sensitive or confidential information with appropriate discretion.
• Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint.
• Exceptional verbal and written communication skills.
• Understanding and exercising confidentiality.
• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments.
• Applicants must be able to prove U.S. citizenship or legal right to work in the United States.
Physical Requirements
• Work in a high stress environment while maintaining a calm composure.
• Sit for extended periods of time.
• Bending and reach to lower and upper cabinetry
• Lift 15 lbs.
Competency Requirements (Skilled to Advanced Level)
• Strong organizational skills.
• Communicate effectively.
• Aptitude for learning.
• Understand the importance of customer service.
• Hold self and others accountable.
• Problem solving and innovation.
• Teamwork and collaboration.
• Values and respects others.
Education & Skill Requirements
• Excellent opportunity for recent graduate.
• Planning and scheduling skills.
• Competency in basic computer skills, including Microsoft Office products including Excel.
• Clear and concise communication via email/text/Microsoft Teams.
Benefits:
Medical, dental, vision, retirement, paid time off, company paid holidays and EAP.
