What are the responsibilities and job description for the Receptionist / Administrative Assistant position at Black & McDonald Limited?
Reporting to the Office Manager, the Receptionist / Administrative Assistant will assist with greeting visitors, office supplies, vendors, building maintenance and maintaining calendars for conference rooms.
Duties & Responsibilities
Perform and / or coordinate a variety of advanced administrative duties including processing FedEx shipments, inbound / outbound emails, Amazon and Office Depot orders, and other office administrative functions.
Perform tasks such as filing, copying, scanning documents.
Screen, direct and respond to incoming calls and inquiries.
Manage incoming and outgoing mail.
Help monitor and maintain office supplies.
Manage conference and break room facilities.
Coordinate with vendors to supply vending machine items, coffee.
Coordinate building maintenance.
Maintain a clean and organized reception area.
Support departments as necessary.
Other duties as assigned by Management.
Required Skills and Experience :
High school degree or equivalent required.
College degree preferred or least 3 years of administrative support experience in a corporate or professional services environment.
Professional phone etiquette.
Friendly, approachable, and professional demeanor.
Treat sensitive or confidential information with appropriate discretion.
Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint.
Exceptional verbal and written communication skills.
Understanding and exercising confidentiality.
Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments.
Applicants must be able to prove U.S. citizenship or legal right to work in the United States.
Physical Requirements
Work in a high stress environment while maintaining a calm composure.
Sit for extended periods of time.
Bending and reach to lower and upper cabinetry
Lift 15 lbs.
Competency Requirements (Skilled to Advanced Level)
Strong organizational skills.
Communicate effectively.
Aptitude for learning.
Understand the importance of customer service.
Hold self and others accountable.
Problem solving and innovation.
Teamwork and collaboration.
Values and respects others.
Education & Skill Requirements
Excellent opportunity for recent graduate.
Planning and scheduling skills.
Competency in basic computer skills, including Microsoft Office products including Excel.
Clear and concise communication via email / text / Microsoft Teams.
Benefits :
Medical, dental, vision, retirement, paid time off, company paid holidays and EAP.
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