Human Resource Coordinator

Job Type

Full-time

Description

Duties & Responsibilities

• Maintain a personal, active relationship with Jesus Christ and be a strong Christian witness in all interactions with youth, staff, donors, volunteers, and the general public so as to uphold Black Mountain Home's mission of Glorifying God by caring for children, youth, and families .
• Commit to pray regularly for the youth, staff, and ministry.
• Attend staff meetings, which include participation in a time of Christian devotion and prayer. Review minutes and sign off for missed meetings to stay aware of ministry updates.
• Human Resources :
• Update and maintain the Master Operations Manual, Personnel Policies, Code of Living, and forms as directed by the Board of Directors and ministry leadership. Maintain the SharePoint site for these documents.
• Monitor changes in employment laws and regulations to ensure all HR policies are compliant.
• Assist with the annual health, dental and vision insurance renewal process.
• Handle all workers' compensation paperwork and claims with the employee and insurance company.
• Employee Administration :
• At the direction of the VP of Administrative Services, design and deliver comprehensive onboarding sessions, including orientation to the ministry's mission, culture, and values.
• Assisting the HR Assistant in the processing of new and terminated employee information within insurance portals and worker's compensation.
• Responsible for updating staff ministry roles and communicating those changes to the VP of Administrative Services.
• Responsible for updating and advertising the current ministry role openings within the Paylocity website.
• Facilitate staff performance review processes (quarterly and annually via Paylocity).
• Send staff welcome emails to request staff photos, share document passwords, and give SharePoint information.
• Update staff photo pages to reflect new hires and exiting employees.
• Upload the BMH staff phone roster to the SharePoint after receiving it from the HR Assistant.
• Keep track of staff anniversaries - updating the spreadsheet with new hires and exiting employees, sending reminders and assignments for key anniversary celebrations (handle the certificates, proclamations, gifts, party planning, etc. for key anniversaries (5, 10, 15, 20 years etc.)).
• Maintain a record of salaries and deductions for staff and submit any changes to the Finance Department. Send a copy to VP of Administrative Services on the 25th of each month.
• Collect all PTO sheets by the 5th of each month. Email supervisors if missing staff timesheets, if not received 3 days past the 5th of each month.
• Maintain PTO and FMLA spreadsheets. Send VP of Administrative Services the PTO spreadsheet by the 15th of each month for approval by the VP of Administrative Services.
• Update the salary spreadsheet on the 15th of each month and send to the VP of Administrative Services.
• Maintain emergency contacts list (updated BMH Form 309 every 2 years).
• Staff Development :
• Develop and implement initiatives to boost staff morale and engagement, such as recognition programs, team-building activities, or wellness programs.
• Conduct regular feedback surveys to gauge employee satisfaction and gather suggestions for improvement.
• Develop and implement training for staff on policy changes or compliance requirements.
• Create and maintain dashboards for key HR metrics, such as turnover rates, employee satisfaction scores, and training completion rates.
• Present findings and recommendations to leadership to improve HR practices.
• Develop and manage relationships with local colleges, universities, and professional organizations to create a pipeline for talent.
• Organize or participate in job fairs to represent the ministry and attract potential candidates.
• Serve as a neutral mediator in workplace disputes, ensuring fair and consistent resolutions aligned with ministry values.
• Provide training for supervisors on conflict resolution and effective communication.
• Manage and facilitate GiANT Leadership Program
• Identify skill gaps and coordinate training programs to support staff growth and ministry goals.
• Maintain a training library or online resources for staff development (via Paylocity and SharePoint).
• Ensure staff are trained on safety protocols and procedures.
• Explore and implement HR technology tools to streamline processes like performance reviews, employee self-service portals, and training modules.
• Earn and maintain designation as notary for notarizing BMH documents for staff, volunteers, and others as needed.
• Other assignments and duties as requested by the VP of Administrative Services.

Requirements

Responsible to : VP of Administrative Services