Finance and Human Resource Coordinator

Position Title: Finance and Human Resources Coordinator

Department: Administration

Supervisor: Operations Director

Position Status: Full-Time

Job Classification: Exempt

Salary Range: Based on experience

POSITION SUMMARYThe Finance and Human Resources Coordinator is to record day-to-day financial transactions, maintain financial records, and provide general office and administrative support. Responsible for assisting in all areas of office performance to maximize efficiency of resources, ensuring all policies and procedures are followed. Ensures up to date accuracy for all accounting and financial standards, meeting all deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Accounting

o Maintain records of financial transactions by posting and verifying them to ensure completeness and accuracy of financial data including daily store, cafe receipts and group fees.

o Maintain receipts to match invoices.

o Properly code vendor invoices and generate payments weekly.

o Prepare compliance documentation, grant cost reports as required in a timely manner, meeting all deadlines.

o Prepare and submit claims for Medicaid.

o Prepare and submit payroll as needed. This process includes ensuring:

§ timesheets are collected, approved, and processed;

§ employee payroll data is maintained accurately in the system;

· elections for federal and state tax withholdings, united way contributions, retirement and supplemental insurance,

· health reimbursement

§ submit timely retirement plan contributions.

§ manage vacation/sick leave balances and reporting for all staff emailed as such.

o Serve as knowledge expert on the accounting system.

o Medicaid reimbursement support with NC Cares 360 and Unite Us (Impact Health/Healthy Opportunities)

• Human Resources:

o Process criminal background checks for volunteers and staff.

o Maintain staff personnel records (electronic, paper).

o Submit information as required by government for new hires (e-verify, nc new hires, etc.).

o Maintain records on staff trainings.

o Onboard new staff and answer questions/concerns related to Human Resources as needed.

· Maintain office supplies and order supplies for all facilities

· Ensure compliance with federal, state, and local legal requirements.

· Coordinates with Admin team and participates in professional collaborations for the best interest of survivors and the community.

· Basic skills maintained for the required data systems and office suite maintained for job.

· Check voice mail and email when on schedule at minimum twice a day.

· Attending required meetings including staff training and meetings, supervisory meetings.

· Assisting upon request in other programs areas, training or certifications as requested to represent Safelight.

· Other duties assigned are to meet the needs of the agency and those it serves.

REQUIRED QUALIFICATIONS

· A bachelor’s degree in accounting, finance, business administration or related discipline and at least five years of related work experience are required.

· Solid knowledge and experience of accounting and financial standards, transactions, and processes including disbursements, payroll, reconciliations, general ledger management and month-end closings

· Proven experience handling complex financial data and transactions

· Proficiency in developing and managing budgets; experience with managing and completing all aspects of federal and state grants; experience with completing annual and federal single audits

· Ability to assist in developing and implementing progressive fiscal policies

· Experience working with external auditors and accountants in the completion of financial audits and tax returns

· Maintain the required level of supervision, education and training as required by the position

· Computer literate with Microsoft Excel, Word, and PowerPoint

· Ability to express ideas clearly, both verbally and in writing following HR policies and laws

· Possess good interpersonal skills with the ability to build rapport with attention to maintaining appropriate boundaries and ethics

· Ability to think independently, work as a team, and make ethical decisions

· Ability to listen and communicate effectively

· Ability to solve problem by utilizing critical thinking skills

· Ability to establish rapport with staff and clients

· Ability to stand, stoop, and sit for long periods

· Ability to lift up to 15 pounds without assistance

· Must possess and maintain a valid driver’s license throughout employment

Job Type: Full-time

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Experience:

• accounting: 5 years (Required)

Work Location: In person