Administrative Assistant

The Administrative Assistant to the CEO will play a crucial role in supporting executive operations, managing daily administrative tasks, and ensuring seamless communication across departments. This position requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including managing schedules, emails, and correspondence.
• Coordinate meetings, prepare agendas, and take detailed minutes as needed.
• Handle confidential information with discretion and professionalism.
• Assist in project management, tracking deadlines, and ensuring follow-ups.
• Liaise between the CEO and internal teams to facilitate smooth communication.
• Manage travel arrangements, accommodations, and itineraries.
• Prepare reports, presentations, and other business documents as required.
• Work closely with coffee suppliers to ensure a steady supply of high-quality premium beans, negotiate contracts, and manage relationships to support our product offerings.
• Handle office-related tasks, such as ordering supplies and managing vendor relationships.
• Coordinate with logistic partners and handle freight for incoming shipments, including coordinating deliveries and communicating with suppliers.
• Utilize your background in product sourcing to assist in the identification and procurement of new products for our e-commerce platform. This includes researching potential suppliers, evaluating product quality and pricing, and negotiating contracts.
• Monitor customer inquiries and feedback, and assist in resolving issues to maintain high levels of customer satisfaction via phone or email.
• Other tasks may be asked that are not explicitly listed in this job description.

• High School Diploma
• Previous experience as an Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent verbal and written communication skills.
• High level of professionalism, integrity, and discretion.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of e-commerce platforms and tools, such as Shopify, Amazon Seller, Public Square, ShipStation, etc.
• Exceptional time management and multitasking abilities.
• Experience in eCommerce or the food and beverage industry is a plus.

Benefits:

• Paid Time Off
• Dental and Vision
• 50% off employee discount
• Potential for professional growth and advancement within the company.
• We offer competitive compensation based on experience.

NOTE: Candidates must be able to pass a background check and drug test, as applicable for the role. Training will be provided to the appropriate individual. Flexibility to perform other duties as needed based on company needs.