Procurement Coordinator

Job Description

Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking a Procurement Coordinator to join our Client's team.

The Team

The Finance team plays a critical role in ensuring accurate financial reporting, optimal financial management, and efficient operations. The Finance team partners across all organizations to appropriately allocate resources, inform key business decisions, and facilitate the execution of our operational plans. The Procurement team and IT Asset Management team work together as part of Finance to help ensure that our commitments to customers are met. Procurement works to ensure vendor relationships, licensing terms, and pricing to best meet the company’s needs and drive the best value for Joyent and IT Asset Management oversees the entire asset lifecycle from initial purchase to disposal to ensure efficiency, compliance and accuracy managing IT hardware and software assets. Our team is often the first point of contact in supporting stakeholder requirements for goods and services that will sustain Joyent’s business operations for Samsung and Samsung partner applications.

The Role

We are looking for a motivated Procurement Coordinator to join our team! The Procurement Coordinator works as part of the Procurement & IT Asset Management teams to ensure that products, services and vendor relationships are in the best interest of the company. The Procurement team is responsible for the evaluation of vendors and contracts including Requests for Quotes (RFQ), Request for Proposals (RFP), and Requests for Information (RFI). As a Procurement Coordinator, you will be responsible for assisting with the Procurement process, including contract management, contract negotiation, and preparation of purchase orders. This position requires dedicated problem-solving, internal customer relations, IT asset management skills, and vendor management. You will support the business in the evaluation of goods or services, and you will also engage a wide variety of vendors to assist with strategic sourcing processes while supporting other company -wide initiatives. From global deployments of servers to the delivery of networking gear, you will work as part of the Procurement & IT Asset Management teams to make sure the right equipment arrives at the right location at the right time.

Location

The successful candidate will work part of the time at our Mountain View, CA campus and part of the time remotely. The successful candidate will interact with engineering and technology leaders throughout the organization. Primary interfaces will be the infrastructure teams, including Data Center Operations, Network Operations, and Infra- Engineering plus daily interactions with Operations teams including Asset Management, Finance, HR, and Accounts Payable. This role offers ample learning and growth opportunities in a transformative, exciting, high-energy environment with a solution-focused team. As we grow, we expect this role to grow with new challenges and responsibilities that will enable us to scale and set us up for long-term success.

Job Duties

• Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Significant amount of data entry, specifically using ServiceNow and other internal systems.
• Maintain and update IT Asset inventory records to ensure data accuracy and integrity.
• Perform exception follow-ups and resolve discrepancies related to IT assets

• Work in conjunction with AP staff to ensure prompt payment of all invoices.

• Enter and maintain accurate information in the purchasing system.
• Maintains accurate records of all procurement actions, in compliance with company and departmental policies and procedures.
• Partner with external and internal stakeholders to ensure complete necessary vendor documentation, following existing procurement procedures.
• Maintain records of purchase requisition approvals, contracts, pricing, renewal date, and other important procurement data.
• Follow up with vendors for confirmation of orders, change orders, estimated delivery dates, and tracking details.
• Work with stakeholders and vendors to verify warranty term dates and help to manage upcoming renewals.
• Support day-to-day procurement activities including vendor onboarding, invoice/order processing, and financial reporting.
• Provide day-to-day procurement lifecycle support such as purchasing, invoicing, and vendor management for requests including, but not limited to, software subscriptions, hardware, telecommunications, professional services, office supplies, and facilities.
• Provide efficient and high-quality customer service for all internal and external customer requests.
• Provide post-order support, such as providing order updates and facilitating returns.
• Leverage subject matter expertise to advise partners including Legal, Privacy, Information Security, and Compliance throughout the contracting process.

Preferred Qualifications

• Ability to work in a fast-paced, often-changing environment.
• Proven ability to clearly communicate, manage work tasks, and provide status updates.
• Strong organizational skills with the ability to prioritize effectively and efficiently.
• Proficiency in MS Office, Google Suite and the ability to learn new software programs.
• Ability to meet deadlines and ensure the accuracy of all work produced.
• Excellent interpersonal and customer service skills.
• Positive attitude, team-oriented, flexible, and productive.
• 2-3 years of experience working in procurement operations or asset management, preferably in startup environments.
• Works effectively with others who are based in global offices – must be effective over the phone, email, and web meetings.
• Direct experience procuring data center equipment and/or hardware/networking/telecom commodities.
• Possess a demonstrated understanding of translating business requirements into procurement specifications with customer experience in mind.
• Must be organized, personable, and detail-oriented with the ability to multi-task.

Security Clearance Required: N/A

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities