Assistant Controller

Small but growing company in the hospitality / event management industry

Located near John Wayne Airport

Assistant Controller

$130-160K plus 10% bonus

• We are actively seeking an experienced accounting/finance professional to join our growing team.
• The position will be a hybrid of Accounting and Finance. The position will report directly to the CEO.
• They will be responsible for building out, structuring and formalizing the accounting function including setting up SOPs, evaluating a new accounting platform, making sure controls are in place, automating manual processes, building the accounting team as needed.
• On the finance side, they will develop budgets and P&Ls for each event (including determining labor costs), create the 2 year, 3 year and 5 year strategic plan, actual vs. forecast variance and the revenue & cash flow forecasts.

* We are seeking candidates local to the Southern California area or with immediate plans to relocate only *

As the Accounting Manager, you will lead a dynamic finance team, overseeing all financial aspects of the organization while providing strategic guidance across various departments. This role requires a seasoned finance professional with expertise in the events industry, strong leadership abilities, and a proven track record of managing financial operations effectively.

Key Responsibilities

Financial Analysis and Reporting

• Lead comprehensive financial analysis of event performance, comparing actual results to budgets and forecasts through systems and processes with the goal of real-time reporting.
• Identify trends and KPIs to guide strategic decision-making.
• Analyze revenue streams and cost components to optimize profitability and efficiency.
• Develop financial models and dashboards to present clear, visually appealing event financial data.
• Lead and ensure accuracy with weekly and monthly reporting.
• Prepare and present insightful financial reports to leadership and stakeholders on a monthly basis, within 10 days after month-end.

Budgeting and Forecasting

• Collaborate with the team to develop accurate, project-based budgets and an annual master budget for the company 3 months prior to the start of each year.
• Prepare financial forecasts based on historical data and market insights.
• Monitor cash flow, optimize resource allocation for events, and conduct variance analysis to address discrepancies.
• Evaluate events and investments through cost-benefit analysis to support strategic decision-making.

Audit & CPA Oversight

• Coordinate with external auditors and CPA to ensure smooth audit engagements and compliance with regulations.
• Provide annual financials within 30 days of year-end to the audit and CPA for their review.
• Review financial statements for accuracy and adherence to GAAP.
• Detect and prevent fraudulent activities through risk assessments and implement corrective actions based on audit findings.

Accounting Policies and Procedures

• Develop and enforce clear accounting policies aligned with GAAP and regulatory requirements.
• Establish guidelines for revenue recognition, expense management, and internal controls.
• Provide training and updates to the company regarding policies and procedures.

Financial Risk Management

• Identify and assess potential financial risks related to events and develop mitigation strategies.
• Manage currency exposure and credit risks, ensuring compliance with financial regulations.

Cash Flow Management

• Forecast and optimize cash flow for events and the organization, preparing monthly reports for management and stakeholders.
• Monitor accounts receivable and payable, controlling event-related expenses and implementing cost-saving measures.

Accounts Receivable and Accounts Payable Oversight

• Work with AR and AP teams to optimize collections and payments.
• Ensure timely communication regarding outstanding invoices and overdue accounts, negotiating favorable terms with vendors.

Communication and Follow-Up

• Establish timely response policies within the finance department, ensuring completion of tasks and projects.
• Foster a culture of responsiveness and collaboration within the finance team and across departments.

Requirements and Skills

• Minimum 7 years of experience in financial roles, with significant experience in the events, hospitality, retail or live entertainment industry preferred
• Proven track record in project-based budgeting and forecasting, with at least 3 years in a management role.
• Thorough understanding of corporate finance, accounting principles, and compliance regulations.
• Proficiency in financial management software (e.g., QuickBooks, iSolved, SAP).
• Strong analytical and strategic thinking skills, with excellent organizational and leadership capabilities.
• Exceptional communication and interpersonal skills.
• Bachelor’s degree in accounting, finance, or a relevant field; advanced degree or CPA preferred.