What are the responsibilities and job description for the Administrative Assistant in Veterinary Technology position at Blinn College?
Required Quals Summary
High School Diploma or GED . 1 year of office and customer service experience,. Knowledge of Word, Excel, Outlook, effective verbal and written communication skills
Special Notes To Applicants
Must be detail oriented, a quick learner, and motivated. This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverage’s can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.state.tx.us/New-Employee/Insurance/. Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, thanksgiving and Christmas break (approx. 25 days per year)
Quick Link https://employment.blinn.edu/postings/12372
Position Details
Principal Accountabilities
Principal Accountabilities
1. Builds course schedules in Banner for Fall, Spring, and Summer semesters.
2. Register all veterinary technology students for all semesters.
3. Ensure accuracy of program information on program’s website.
4. Create and maintain all programmatic student and accreditation files.
5. Receive and process applications for each application period.
6. Coordinate, prepare handouts, issue parking permits for information sessions.
7. Coordinate and prepare requests for new faculty and staff parking permits, identification tags, computer, phone, and keys.
8. Attend and record minutes for faculty/staff, Advisory, Curriculum, and Admission committees.
9. Meet with prospective students to discuss program requirements during orientation and refer students to appropriate advisor if necessary.
10. Gather, process and evaluate programmatic admission paperwork.
11. Prepare and organize program pinning and graduation activities.
12. Manage Division’s space use by correctly allocating resources.
13. Assist with Enrollment Services, Financial Aid, and other division student issues.
14. Prepare purchase requisitions, travel expense request, employ travel reports, and other budgetary functions.
15. Complete building requests for equipment repairs or any building problems involving classrooms, offices, labs, and provide follow-up to ensure issues are resolved.
16. Take inventory and restock the division’s office supplies.
17. Assist program director with scheduling of meetings and maintain calendar invites for office efficiency and effectiveness.
18. Send out graduate and employer graduate surveys. Collect, report, and provide data to the program director.
19. Assist in compiling student data from Banner, CastleBranch, and SaltHouse database systems for the program director.
20. Other duties as assigned.
2. Register all veterinary technology students for all semesters.
3. Ensure accuracy of program information on program’s website.
4. Create and maintain all programmatic student and accreditation files.
5. Receive and process applications for each application period.
6. Coordinate, prepare handouts, issue parking permits for information sessions.
7. Coordinate and prepare requests for new faculty and staff parking permits, identification tags, computer, phone, and keys.
8. Attend and record minutes for faculty/staff, Advisory, Curriculum, and Admission committees.
9. Meet with prospective students to discuss program requirements during orientation and refer students to appropriate advisor if necessary.
10. Gather, process and evaluate programmatic admission paperwork.
11. Prepare and organize program pinning and graduation activities.
12. Manage Division’s space use by correctly allocating resources.
13. Assist with Enrollment Services, Financial Aid, and other division student issues.
14. Prepare purchase requisitions, travel expense request, employ travel reports, and other budgetary functions.
15. Complete building requests for equipment repairs or any building problems involving classrooms, offices, labs, and provide follow-up to ensure issues are resolved.
16. Take inventory and restock the division’s office supplies.
17. Assist program director with scheduling of meetings and maintain calendar invites for office efficiency and effectiveness.
18. Send out graduate and employer graduate surveys. Collect, report, and provide data to the program director.
19. Assist in compiling student data from Banner, CastleBranch, and SaltHouse database systems for the program director.
20. Other duties as assigned.
Minimum Qualifications
Minimum Qualifications
1. High School Diploma or GED.
2. Computer PROFICIENCY in Microsoft Office suite.
3. One year of office and customer service experience.
2. Computer PROFICIENCY in Microsoft Office suite.
3. One year of office and customer service experience.
Minimum Competencies
Minimum Competencies
Detail oriented. Excellent written and verbal communication skills to include public relation skills.
Ability to establish and maintain effective working relationships with instructors, students, directors, dean, vice chancellor, other administrative assistants, and other team members.
Ability to establish and maintain effective working relationships with instructors, students, directors, dean, vice chancellor, other administrative assistants, and other team members.
Preferred Qualifications
Preferred Qualifications
Associates or Bachelor’s degree
Preferred Competencies
Working Conditions
Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)?
Yes
If 'Yes', please explain
Ability to work in an environment with animals of all species
Physical and Mental Requirements
Physical and Mental Requirements:
Light lifting, under 15 lbs., Light carrying, under 15 lbs., Straight pulling, Reaching above shoulder, Simple grasping, Walking, Standing, Sitting, Pushing, Stooping, Climbing stairs, Operating office equipment, Seeing, Identifying colors, Hearing (with aid), Writing, Counting, Reading, Telling time
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Environmental Requirements
Environmental Requirements:
Inside
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