What are the responsibilities and job description for the Chief of Staff/Fund Operations at Crypto VC position at Bloom Talent?
Crypto venture firm seeks a strategic Chief of Staff / Fund Ops Associate to partner with their General Partner and Head of Operations. This is an incredible opportunity to join a small team of experienced GPs at a pivotal moment as they raise their second fund. Drive strategic impact through comprehensive operational support including service provider management, LP coordination, deal flow, fundraising, documentation, and distributions. Lead project management across critical workstreams while serving as a horizontal layer across the team - optimizing systems, providing calendar and event planning support, and freeing up the General Partners' bandwidth. Strong project management skills, attention to detail, and the ability to navigate both high-level strategic initiatives and foundational operations. Significant growth potential with exposure to international markets, industry conferences, and comprehensive training opportunities. The team has an office in SoHo NY. They are open to both local and remote candidates (~3-month NYC onboarding will be desired). 175-220K DOE comprehensive health benefits, great bonus, and flexible PTO.
- Work closely with the General Partner and Head of Operations to support fund-related activities and operational tasks.
- Coordinate fundraising activities including managing service provider relationships, documentation flows, and compliance requirements.
- Oversee critical financial deadlines and deliverables (K1s, audits, capital calls, distributions).
- Serve as primary liaison with legal, tax, and accounting partners.
- Develop and maintain tracking systems for project status and deliverables.
- Create and manage annual finance calendar to ensure timely completion of legal, finance, and tax requirements.
- Partner with GP to transition administrative tasks and increase focus on investment activities.
- Lead special projects including event planning, conference coordination, and partnership initiatives.
- Implement and maintain CRM system for improved relationship tracking.
- Manage office relocation logistics and vendor relationships.
- Identify opportunities for operational improvements and resource allocation.
- Provide comprehensive calendar management for GP. Coordinate internal and external meetings.
- Monitor work cycles, flagging priorities during peak periods and ensuring tasks are completed efficiently.
- Support relationship management by tracking key touchpoints and meeting preparation.
- Manage light office operations.
- Previous experience in an Operational, Fund Ops, or similar role.
- Highly proactive, detail-oriented, and capable of independent decision-making.
- Strong generalist skill set, comfortable managing a variety of tasks and service providers.
- Understanding of financial operations, including tracking expenses and resource allocation.
- Quick learner with the ability to grasp complex and nuanced workflows.
- Resourceful and adaptable, thriving in a fast-paced startup environment with limited structured resources.
- Strong problem-solving skills, with the ability to anticipate and mitigate operational challenges.
- Proficiency in GSuite, Google Sheets (including custom scripts), Mailchimp, and CRM tools.
- Familiarity with Signal, Telegram, and WhatsApp for internal communications.
- Comfortable working flexible hours, including occasional non-standard hours for events.
