What are the responsibilities and job description for the Executive Assistant/Office Manager at Mission-driven Series A Startup position at Bloom Talent?
Backed by top-tier VC’s and industry leaders, this mission-driven startup connecting patients with registered healthcare providers is looking for an Executive Assistant & Office Manager to support their Co-Founders and team. This is an exciting opportunity to join a fast-growing team of 65 that plans to double next year! You’ll be at the center of the organization by acting as an administrative partner to the Executive Team and overseeing the day-to-day office operations. Someone who thrives in a dynamic, fast-paced environment, demonstrates exceptional organizational skills, and is a proactive problem-solver. This is an in-office role based in New York with their new office close to Union Square. 100-120K DOE equity, excellent benefits, 401k, daily lunches, and tech & education stipend!
Responsibilities:
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Efficiently manage the Executive Team's calendars, prioritizing external meeting coordination and logistics for in-person engagement - s.Arrange and oversee travel logistics, including booking accommodations and transportatio
- n.Facilitate recruitment efforts by scheduling interviews and maintaining professional communication with candidate
- s.Supervise daily office operations, encompassing facilities management, vendor relations, workspace organization, and supply inventor
- y.Act as the primary liaison for workplace needs, addressing and resolving issues promptl
- y.Monitor and manage the workplace budget to ensure effective resource allocatio
- n.Plan and execute team events, celebrations, and culture-building activities to enhance engagement and strengthen team collaboratio
- n.Oversee food programs, ensuring the availability of snacks, lunches, and kitchen supplies to maintain a productive work environmen
- t.Provide personal support to the CEO, including managing travel arrangements, making reservations, and handling online order
s.
Qualificatio
- ns:
3 years of experience as an Executive Assistant, preferably in a fast-paced, high-growth sett - ing.Experience supporting multiple executives and/or managing office operations is a p
- lus.Strong skills in logistics, scheduling, and task prioritization to enable executives to focus on high-impact w
- ork.Excellent communication, emotional intelligence (EQ), and proactive problem-solving abilit
- ies.Discretion in handling sensitive and confidential informat
- ion.Proven experience as a culture carrier, fostering a positive and collaborative office environm
- ent.Familiarity with project and task management tools, with a solutions-oriented mindset to improve efficiency and solve challen
