Executive Assistant to Sr. Executives at Well-known Venture Firm

Top-tier venture firm known for its portfolio of high-profile companies is looking for an Executive Assistant to support two Senior Executives. This is a great opportunity to join a collaborative, hard-working team along with 10 other EA’s. Provide admin support to the Executives to maximize their time through calendar management, travel, and expenses while also helping with dinners and off-sites. Someone with strong interpersonal skills who works well with sales-oriented Executives and is comfortable in a front-facing role. They are primarily in-office based in New York Monday through Thursday, with Friday’s work from home. 130-150K DOE carry, amazing health benefits, bonus, 401k with matching, flexible PTO, lunch stipend, annual team trips, and gym in the office!

Responsibilities:

• Provide day-to-day support to the two Executives.
• Expertly manage busy calendars, proactively shifting meetings and blocking time to maximize productivity.
• Coordinate and arrange meetings with key internal and external stakeholders. Discern the importance of various meetings, and effectively allocate time to align with the Partner's goals.
• Manage heavy travel scheduling through arrangements and prepare detailed itineraries. Expertly plan trip logistics and provide solutions to ensure all necessary commitments can be executed during travel.
• Manage inbound communications, flagging high-priority messages.
• Create efficient processes and systems to structure projects and tasks.
• Manage and optimize CRM to track, maintain, and organize data.
• Plan and organize events in partnership with the team.
• Manage expenses related to travel, events, or other activities.

Qualifications:

• 4 years of experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Exceptional communication skills both verbal and written.
• Proven ability to interact effectively with stakeholders at all organizational levels.
• Process-oriented mindset with a track record of creating efficient workflows and systems.
• Strong organization skills and detail-oriented.
• Self-motivated with a strong work ethic. You are reliable, flexible, and accountable.
• Demonstrate discretion, resourcefulness, and an ability to build relationships at all levels.
• Strong judgment and problem-solving skills to manage diverse workstreams and projects.
• Someone who deeply cares about their work and holds themselves to a high standard.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.