What are the responsibilities and job description for the Senior Executive Assistant to Office of the Founder/General Partner of Venture Firm position at Bloom Talent?
High-profile, Founding Partner of a red-hot venture firm is looking for a Senior Executive Assistant to join his office alongside two other EAs to support him holistically. You will serve as the Partner’s strategic proxy, expertly threading the needle between his professional and personal commitments through effectively managing his day, drafting communications, delegating tasks, and project management. Beyond EA duties, you will provide high-touch travel planning for the executive and his family including 24/7, real-time support during trips. Previous experience supporting a UHNW individual or public facing Executive is a must. Preference for someone based in New York who will primarily work remotely, with required travel of ~2 trips/month. 180K DOE bonus, carry component, 100% benefits include. dependents, personal development stipend, flexible PTO, and other great perks!
Responsibilities:
- Act as a first point of contact and gatekeeper for the Partner, working alongside and delegating to a team of EAs to ensure the day-to-day is running efficiently and seamlessly.
- Manage calendars and schedules, aligning priorities and commitments. Take ownership of all logistics and work across time zones as necessary.
- Book complex travel and logistics for both business and personal, including coordinating and liaising with multiple stakeholders including other assistants in the family, researching and evaluating travel options, managing itineraries, and providing real-time support to ensure a smooth and efficient travel experience.
- Provide on-site support at events, conferences, and meetings, ensuring smooth execution and representing the executive professionally.
- Plan and manage external projects, such as speaking engagements, events, podcast activities, and other initiatives.
- Offer comprehensive support across both personal and professional responsibilities, ensuring seamless integration.
- Assist with meeting support, expenses, CRM management, and other documentation and organization tasks.
- Step into various tasks and responsibilities as needed, demonstrating flexibility and adaptability.
- Previous experience supporting high-level Executives or individuals in a fast-paced, dynamic environment.
- Willingness to travel as needed, with flexibility to handle trips or on-the-go tasks.
- Professional demeanor and comfort representing the executive in various settings.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage complex schedules and retain important details.
- Proactive and resourceful, with the ability to take initiative and handle sensitive situations with discretion.
- Strong knowledge of New York City, including traffic patterns, travel logistics, and the local restaurant and social scene.
- Ability to adapt to changing priorities and maintain a high level of responsiveness, including during evenings and weekends.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
