What are the responsibilities and job description for the Administrative Assistant- Seasonal position at Blue and Company?
Administrative Assistant- Seasonal
Thank you for your interest in the Seasonal Administrative Assistant position supporting Blue’s Indianapolis office onsite in Indianapolis, IN.
Blue is proudly ranked as a top Regional CPA firm in the U.S. and named as a “Best Place to Work” in Indiana and Kentucky, and “Best Employer” in Ohio. We take pride in fostering a great culture, providing award-winning professional growth opportunities. At Blue, we truly value the development of ALL employees and encourage them to bring their true authentic selves to work.
This seasonal position requires the availability to work during tax busy season mid-February through April 15th.
This is a full-time temporary role to assist with the following during tax season which ends April 15. Below is the detailed work you’ll do:
- Scanning both paper & electronic tax documents
- Scanning & saving certified mail receipts to CCH Axcess Document
- Mailing client documents back once the return is completed
- Saving accepted tax returns to Document
- Save tax extensions batch to Document
- Save engagement letters in Document
- Prepping labels for certified mail
- Mailing documents via USPS & UPS
- Assisting with distribution of mail, as needed
- Assisting with vendor deliveries, as needed
- The hours will be 8am-5pm, Monday through Friday in the Indianapolis Office.
- Parking is paid
- You’ll be working primarily in the workroom. There will be a lot of standing.
- The dress is business casual Mondays through Thursdays. Fridays allow for more casual dress.
- There could potentially be overtime although it won’t be a requirement.
Position Requirements:
- Strong organizational skills; ability to manage multiple priorities and changing deadlines; highly detail oriented.
- Prior experience in an Administrative Assistant/Office Administration role within in a professional services environment.
- Excellent professional communication skills; comfortable communicating with all levels within an organization.
- Self-starter, deadline driven individual who is technologically savvy with a strong attention to details.
- CCH Axcess Document a plus.
- Physical demands include the ability to lift up to 20 pounds, stand and sit for long periods of time and the use of a desktop computer.
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